Ex libris

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Ex libris

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Ex libris journal of the USF Library Associates
USF Library Associates
Place of Publication:
Tampa, Fla
USF Library Associates.
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non-fiction ( marcgt )
serial ( sobekcm )

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Source Institution:
University of South Florida Library
Holding Location:
University of South Florida
Rights Management:
All applicable rights reserved by the source institution and holding location.
Resource Identifier:
E09-00016 ( USFLDC DOI )
e9.16 ( USFLDC Handle )

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INTRODUCTION ON DECEMBER 18, 1954, the Florida Board of Control chartered a new state university, the first such in stitution in the United States to be created from the ground up in the twentieth century. This fall , the institution that sprang from that beginning to become the University of South Florida, is celebrating its Silver Anniversary, commemorating twenty-five years of growth and service on Florida ' s suncoast. Almost from the start, the Library has been a central factor in the development of USF. John Stuart Allen, USF' s founding president, referred to the Library as " .. . the heart of the University," and at tested to this belief by making the University Librarian his first appointment. Symbolically, the Library was a central building on the USF campus, and by its size and location dominated the campus scene. The first USF catalog, issued in 1959, reads "A good library is the life ' s blood of higher education." CONTENTS Brief History of the University of South Florida Library ....................... ...... 1 Special Collections at University of South Florida 1962-1981 .......... 0 •••••••• 0 •••••• 15 A Brief History of the University of South Florida Library Associates .................. 24 Programs, activities, and services of the University of South Florida are available to all on a non-discriminatory basis, without regard to race, color, creed , religion, sex, age , national origin , or handicap . The University is an affirmative action Equal Opportunity Employer . This special issue of Ex Libris commemorates the University's Silver Anniversary and the roles the Library and the Library Associates have played in USF's history. It is issued to members of the Associates as a permanent keepsake marking this important milestone in the life of the University . This issue of Ex Libris is dedicated to the memory of the late Frank Spear in gratitude for his outstanding services to both the University and the USF Library Associates . Mr. Spear, one of the earliest supporters of the Associates , served as the University's Coordinator of Publications from 1963 to 1967, and as Director of Publications from 1969 until his death on September 17, 1981. In 1977 Mr. Spear developed the style policies and overall format for Ex Libris which remain the journal's basic guidelines. His death is a great loss both to the University and his many friends. ex ,(Jbris Vol. 4, No.2 Ex Libris is published by the USF Library Associates, University of South Florida, Tampa, Florida. Please address suggestions and comments to J . B. Dobkin, Executive Secretary, USF Library Associates, USF Library, Tampa, Fla . 33620. Not printed at State expense. Except as noted, illustrations in Ex Libris are reproduced from works in the Special Collections Department of the University of South Florida Library. Photography is by the photography department of USF's Division of Educational Resources.


BRIEF HISTORY OF THE UNIVERSITY OF SOUTH FLORIDA LIBRARY by MARY LOU BARKER HARKNESS* II THERE ARE three essentials for good library service ; a building adequate in size for storage of the book collection and so designed as to bring book and user together with greatest ease ; a book collection representative of the best thought of mankind, with special emphasis on those areas of knowledge represented in the cur riculum; and, a staff whose education, professional training, experience and desire to provide service will permit them to interpret the library to the campus community in the broadest possible way. Bricks , books, and brains, these are the sine qua non of good library ser vice . Nor can any one of these factors be neglected. No one or two of these ingre dients will give good library service . It takes all three." This quote from a March 21, 1958, memorandum entitled Library Planning from Elliott Hardaway, the first Director of the Library of the University of South Florida, to John Allen, the first Presi dent, states the philosophy which the Library has followed from the beginning of the University . To these three factors an unstated goal has been added: acces s to recorded knowledge and information wherever it is available. This goal is more achievable in 1981 with communication techniques which were not fully developed in 1958 although early emphasis on library subsidization of interlibrary borrowing costs indicated that it was a priority concern. Planning for the University Library began soon after the site for the new University had been determined. On USF's first president , John Stuart Allen, considered the Library as the center of thf? University , giving weight to this belief by making the Librarian his first staff appointment. May 27 , 1957, the Library Planning Group appointed by the Board of Control and consisting of Norman Kilpatrick (Florida State University), Archie McNeal (Univers ity of Miami), and Elliott Hardaway (University of Florida) , met in Tallahassee and drafted suggestions for implementing the three esssentials . One of the recommendations was that " a trained and experienced librarian be appointed as soon as possi ble. " President Allen accepted this sug gestion and appointed Elliott Hardaway *Cataloger, USF Library, 1958-67; Director of Libraries, 1967-date. 1981 1


Elliott Hardaway, first Director of the USF Library, 1957-1967 . as Director of the Library in October 1957; this was his first academic staff appointment and symbolized his belief in the pivotal role of the Library in the University. Mr. Hardaway joined President Allen in the University's first offices in the Hillsborough County Courthouse and began planning for the building, collection, and staff. Although development of the three elements was simultaneous and interrelated, a narrative of each separately, with references to the accompanying charts, will more clearly outline the growth of the library. THE BUILDING The Library building was one of the first five University buildings authorized; the St. Petersburg architectural firm, Smith, McCandless, and Hamlin, was selected to design the building. A building program, written by Mr. Hardaway with Guy R . Lyle , Director of the Emory University Library, as consultant, was approved by the Architect of 2 the Board of Control. Although all the original buildings were to be dual purpose, i.e . Classroom-Administration, Classroom-Union, etc. , the Library was planned for the sole function of library services with the exception of an Art Gallery, a University faculty-staff lounge, and the Office of Evaluation Services. The building was planned to serve the University as a library until 1970 at which time it was predicted that student enrollment would be 10,000 and that the collection would grow to 250,000 volumes. Construction was begun in February 1958 but was delayed by the discovery of large underground pockets beneath the building's foundation; the pockets had to be filled with concrete, and sand equal to the weight of the building was piled on the site . This not only delayed construction but also increased the cost beyond the State funds appropriated; the Hillsborough County Mary Lou Harkness , second Director of the USF Library , 1967 to date . ExLib r is


On May 16, 1958, the University ' s offices and growing book collection occupied this structure at 349 Plant Avenue in Tampa . Commission provided the funds needed to continue construction. In the meantime, the University had outgrown the Courthouse offices, primarily because of the growing book collection, and on May 16, 1958 , the University staff moved to a large frame house at 349 Plant Avenue in the Hyde Park area of Tampa. As additional University staff were appointed and the book collection continued to grow, the Plant A venue facility also became inadequate for both the University Administration and the Library . In September 1959 the Library staff and collection were moved to a former residence located on the campus grounds. This residence is now the building occupied by the University Police. The Library thus became the first operational unit to occupy the current campus, the only other persons on the grounds being University landscaping employees and the construction workers erecting the first University buildings. The small building had sufficient working space for the staff to order, receive , and catalog the books and jour nals but shelving was limited and once the qooks were processed, they were packed in boxes and stored in the garage. The building was (and is) near a small pond which, during the exception1981 ally rainy year of 1960, became a much larger pond with consequent threat of overflowing into the garage. Mr. Hardaway summoned the entire Library staff who came prepared to move the many boxes of books to a higher and safer location. Fortunately the water stopped a few feet from the garage but heavy rains were a source of concern until the books were moved. The University was scheduled to begin classes on September 26, 1960 , but it became obvious that the Library building would not be completed by that time. Library shelving was installed in the Ballroom of the University Center and the Library staff selected the volumes which they estimated would be most needed for the primarily freshman classes to be taught and moved them to the University Center. This was the first library used by USF students. The Reference and Circulation staffs moved to the University Center but the Technical Service functions (Acquisition and Cataloging) remained in the "little house" until the Library building was completed and equipped in the Spring of 1961. The building opened for service on April 9 , with the dedication on the preceding Sunday. Thomas Dreier, friend of Florida libraries, gave the prin-3


In September , 1959 , the Library staff and collection moved to a former residence on the campus grounds. This 1960 photograph shows the high rainwaters of that year which for a time threatened to flood the Library out of its first home on campus. cipal talk at the brief ceremonies which preceded tours of the new building . After the inadequate facilities in the University Center and extremely crowded conditions in the small residence, the 138,000 square foot building provided spaciousness which was greatly appreciated by the staff, students, and faculty . With a collection of 28,000 volumes in a building planned for 250,000 volumes and an enrollment of 1,997 with space to serve 10,000, the Library occupied only the first three floors and part of the basement of the six floor building . In addition to the Faculty / Staff lounge and Office of Evaluation Services which occupied the top floor as planned, the Division of Educational Resources was assigned space in the basement and the College of Business Administration space on the fourth floor . The Library location was inconve nient for the Business faculty as access to their offices was limited to the hours the Library was open and the required security check of briefcases at the Library exit was an annoyance, so their move to the College of Business Administration building when i t was com pleted was a mutually happy occasion for the faculty and the Library staff. The 4 Division of Educational Resources was unable to persuade the University and State administrators of the need for separate facilities and the ground floor space assigned to them was remodeled for permanent and more satisfactory, although never adequate, facilities for their staff and services. The Library collection grew as predicted in the original planning and the cataloged volumes (books and periodicals) numbered 263,263 on July 1 , 1970. However student growth was more rapid than anticipated; the 10,000 enrollment was reached by 1967. The rapid growth of graduate enrollment and programs had even greater impact on the Library, and in November 1964, Keyes Metcalf, Librarian Emeritus of Harvard University, was employed as consultant to recommend planning for the future development of library facilities . Based on his judgement that the existing building "is not going to provide quarters for anything more than a good library for undergraduates," Mr. Hardaway recommended, in his 1964 / 65 annual report, that the building "be used exclusively as an undergraduate library and that steps be taken immediately to ExLibris


secure funds for and begin planning a research library." Although the need and the concept were accepted by the University administrators, the University' s rapid growth had created many needs for in creased facilities and it was not until fiscal 1968 that Gerard McCabe, Assistant Director for Planning and Development and former Acquisitions Librarian, began the preparation of the program for a research library. A faculty I staff I student committee was appointed to assist Mr. McCabe in planning the building program; the University Facilities Planning Committee approved the program in Spring 1969 and funds were allocated for planning and the architect's fees . The architect , Thomas Wagner of the Tampa Bay Engineering Company, was selected and building funds were allocated for the research library building . The program was revised to reduce the square foot requirements to meet the $8,000 , 000 amount allocated and to provide 60% of the space for temporary assignment for classrooms and faculty offices which were University priority needs. Several factors contributed to further revisions of the building plans when construction began in December 1972. Cecil Mackey had become the second President of the University in 1971 and Carl D. Riggs became Vice President for Academic Affairs . Vice President Riggs agreed with the many faculty who had been concerned with the separation of undergraduate and research library facilities; this opinion was supported b y the disillusionment with many of the undergraduate libraries which had been built in the postwar years. The bids for the library building contract were lower than had been estimated, funds had bee n allocated for additional classrooms and faculty offices, and the University Administrators decided that with a relatively small additional allocation, the ol d library building could be renovated fo r non-library needs . Therefore the two floors which had been planned for future expansion of the building were added t o the construction of the new library which would serve both undergraduate and research needs. During the eight years while the new building was being planned, designed , and constructed, the building which had seemed so spacious in 1961 became in creasingl y crowded and inadequate. Nearly every annual report during those years includes a d i scussion of effort s t o alleviate the space problems; the necessary addi tio n of stacks to provide shelving for the growing collectio n The original Library building, now the Student Services building, was one o f t h e ini t ial five USF buildings authorized. It opened for service on April 9, 1961. 1 9 8 1 5


The Reference Department on the second floor of the old Library building , circa 1961. At right is the Library ' s complete card catalog. reduced the space available for seating. The space on the fifth floor originally assigned to Evaluation Services was used by several non-library units before it was made available to the Library to provide much needed work and storage space. The Library staff had even begun to cast covetous eyes on the University lounge which no longer served its original purpose of providing a congenial place for faculty and staff from all University areas to meet since the growth of the University had scattered the faculty about the campus and the lounge was opened to students. Fortunately the new building was available before the lounge space was needed . The new building was completed and accepted by the University in April 1975 but the decision was made to defer moving until late Summer during the in tersession period between the Summer and Fall quarters in order to cause minimum dislocation of library service. Moving a half-million book collection so that it can be reassembled in precise order is no small task. The job is even more monumental when complicated by literally tons of shelving, furniture, and equipment. Fortunately new shelving had been installed in the basement and the first four floors and shelving from the old library had to be moved only to the fifth floor which was to be partially occupied . A year and a half before the 6 actual move the Library staff began planning. In June, 1974, the Library Move Committee began an inventory of library furnishings and labeled each item with its location in the new building. By the time the move began, the entire con tents of the old building had been allocated location codes keyed to loca tion labels in the new building. Student government officers offered to recruit student volunteers to move the library to save the University money and to stimulate school spirit. Although in sympathy with the objectives, the Library staff were concerned that the students were unaware of the planning and actual labor involved. A preliminary move of books which were in storage in the old building was planned and students, faculty, and staff were requested to volunteer their ser vices. By the end of the three day move the library staff and a few faithful faculty and staff had provided the bulk of the labor. Therefore the physical handling of the move was assigned to Graebel Florida Movers. Three large moving vans were employed in a rotation system so that one van was loading , another returning, and the third unloading simultaneously. Most of the actual labor was performed by USF students employed by Graebel. On September 15, three weeks after the move was begun, the Library was open ExLibris


Current USF Library Building under construction , December, 1973. for business in its new quarters, even as the last loads of books continued to arrive from the old building . By the time the student body arrived for the new academic year the Library was fully operational. Although the Library staff missed some of the features of the old building, such as windows in every work area and reliable elevators, they again appreciated the spaciousness and room for the collection to grow. The top floor of the building has been assigned to nonlibrary functions; present estimates are that the six floors (basement through fifth) assigned to the Library will meet library needs through 1985 . With expansion to the top floor and with technological advances reducing the need for physical growth of library col lections , it is possible that the University will not need to build a third library building on the Tampa campus. The Library dedication on March 6, 1976 , was modest in scale, in keeping with the University 's austere budget that year. The occas ion was a gala one for the Library staff , however, enhanced by the presence of Margaret Mead as the premier speaker. 1981 THE COLLECTION I I The book collection to go into this Library must be selected, item by item, with utmost care and discrimination . For each volume we must ask, is it honest, is it authoritative, does it bear on the University cur riculum , is it well written, does it presen t a new viewpoint?" This collection development philos ophy is another quote from Elliott Hardaway's March 21, 1958, memorandum on Library Planning. He continued wit h a list of some of the selection guide s which would be used in achieving thi s idealistic goal , e . g. The Shaw List of Books for College Libraries , the Catalogue of the Lamont Library, Harvard College and Winchell's Guide to Reference Books. A later publication of value was Books for College Libraries published by the American Library Association and kept up-to-date by the magazine Choice. The general subject guides were supplemented by specialized lists in art, music, and other areas . The responsibility for selecting the in itial collection was primarily that of the Library Director and his staff since most 7


44 43 42 1 40 39 38 37 36 35 34 33 32 31 30 29 28 27 @ 26 25 5 22 21 20 19 18 17 16 15 14 13 12 11 10 CCUJP.CTICII GRCJrl'H CLASSIFIED VOLtlmS 1958-1981 (V

560,000 540,000 520,000 500,000 480,000 460,000 440,000 420,000 400,000 380,000 360,000 340,000 320,000 300,000 290,000 280,000 260,000 240,000 220,000 200,000 190,000 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 I I I COLLECTION GRCMIH CLASSIFIED VOLUMES 1958-1981 (TOtAL COLLECTION) . ,_ ... /" v v v I 1/ I v I 1/ I v 7 ff-1--1II I II ---. 7 II j / -/ ;) ./ . ' ./ . , ;) . / . J? _ _ .__ _ _ ...,__ 0\ 0 .-I N <"') ..;j" 1.1"\ 1.0 ....... co 0\ 0 .-I N <"') ..;j"lf"\ 1.0 ........ 00 0' 1.1"\ 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 ,..... ....... ....... ....... .............. ....... ....... ....... ........ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._ ....._....._ ....._ ....._ ....._....._ co 0\ 0 .-I N <"') ..;j" 1.1"\ 1.0 ........ co 0\ 0 .-I N <"') ..;j" 1.1"\ 1.0 ....... co 1.1"\ 1.1"\ 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 \0 1.0 ........ ........ ........ ....... ........ ....... ....... ....... ........ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ .-I .-I .-I .-I .-I ..... .-I H ..... .-I H .-I .-I H .-I H H H .-I .-I .-I 7 '{ I '{ 1--+----__ )_ _ 0 .-I co co ....._ ....._ 0\ 0 ........ co 0\ 0\ .-I .-I form over bound journals to save space, labor, and in some cases funds, Mr. Hardaway decided that the greater ease of using journals in hard copy justified binding and retaining them in that format. Microfilm, and later, microfiche, collections of materials which were less used or available only in microform 1981 9


were acquired, as were back-files of newspapers which are too bulky in hard copy. Another argument in favor of microform is the greater security of material. One of the most popular features of the first library building was the copying machine upon which the Library staff could copy library materials for users at a minimum cost . The availability of this service cut down on vandalism and theft and coinoperated copiers were installed in the new library building . The development of equipment which makes hard copy of microforms has also encouraged the Library staff to consider the acquisition of more material in microform. Although closed stacks where library attendants obtain requested books for users also provide greater securit y of materials , this advantage is greatly outweighed by the advantage of browsing which is possible only in open stacks ; the Library staff and the Univer sity administrators hoped that a student looking for a book which had been assigned might find his curiosity stimulated by the other books shelved nearby. This same philosophy prevailed in the arrangement of the periodicals currentl y rece ived which were shelved alphabetically by title rather than subject classification. The Library Director hoped that a student (or faculty member) looking for a mathematics journal, for example , might become in trigued by a political science journal shelved next to it. This arrangement continued until the number of titles received became so large that the faculty found the inconvenience of trying to locate their subject journals scattered about a large area too great to be borne and the journals were arranged b y classification as were the bound journals in the stacks. For security reasons the Librar y staff proposed, in planning the new library building, that all journals be shelved in closed stacks and delivered to users by 10 library attendants. This proposal was referred to a faculty-student committee of the Library Council and was rejected, again becaus e it would eliminate the opportunity to browse which is considered essential, especially for graduate students and faculty . In addition to reference, circulating , and journal collections the Library needed certain s pecial collections , the mos t essential being U.S . and Florida government documents. In 1962 the Library was designated a selective federal government document depository and was able to acquire government publica tions relevant to the University ' s programs at no cost. The U.S . Government Document collection now numbers 395,500 items and is one of the most heavily used collections in the Library . In 1967 the Florida Legislature passed a Documents bill which designated libraries , including the University of South Florida, as depositories for Florida state agency publications. This greatly facilitated the acquisition of Florida documents which previously could be acquired only through contact with each agency . In addition to documents, the Florida Collection contains most of the Library ' s materials 2 4 0,000 230,000 220,000 2 1 0 , 000 200 , 000 190,000 180 ,ooo 1 7 0,000 1 60,000 150,000 140,000 130,000 120,000 110 ,000 100,000 90,000 80, 0 0 0 70,000 60,000 50, 0 0 0 40,000 30,000 20,000 10 , 0 0 0 I : I CIRCULATION STATISTICS, 1960981 .11 Ex Libris


about Florida history, local documents, and very importantly, the Library of the Florida Historical Society, for which the University serves as headquarters. In addition to supplying information for the University community, the Florida Col lection is used by researchers throughout the State and Nation; the staff responds to letters of inquiry from all over the world. The Florida Collection is part of Special Collections -which also in chides rare books -and University archives as well as groups of research materials described elsewhere in this issue. Although the Library has not attempted to develop a rare book collec tion, rare books have been acquired through gifts; in addition to their research value they serve students and others as introductions to the history of books and scholarship. Just as the Library is the heart of the University, the Reference Collection is the heart of the Library. The original decision to house Reference materials in all subjects in one area serviced by one Reference staff has proven effective in giving students and faculty one location in which to begin library research. The circulating collection is also arranged by Library of Congress classifica tion rather than by subject divisions such as Humanities, Social Sciences, Sciences and Technology, and Fine Arts, although the L. C. classification itself does provide these groupings broadly. Another early decision which has been supported by subsequent Univer sity administrations was to have a cen tral library instead of departmental library collections. This decision has not survived without debate, especially from the faculties in the Natural Sciences and Engineering who find the separation of the literature from their laboratories a disadvantage to research. However the economic advantages of avoiding the duplication of purchases of library materials and the staffing of several REFERENCE INQUIRIES, 1960-1981 70,000 60,000 55,000 50,000 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 1981 v -.-I N C"") --r "' "' "' "' ----0 .-I N C"") "' "' "' "' "' "' "' "' .-I .-I ...... .-I / 1--V') "' "' "' --...;!' V') "' "' "' "' .-I .-I I I I ' 1 / v /] / ....... " co "' 0 .-I N C"") "' "' "' " " " " -------"' " co "' 0 .-I N "' "' "' "' " " " "' "' "' 0'\ "' 0'\ "' .-I .-I .-I .-I .-I .-I .-I I ,f y v / i 1 / I I A -I i I I L i --r V') "' " co "' 0 .-I " " " " " " co co ------............... C"") --r V') "' " co "' 0 " " " " " " " co "' "' "' "' "' "' "' "' .-I .-I .-I .-I .-I .-I .-I .-I 11


libraries, as well as the interdisciplinary nature of literature and research, were the decisive factors. Extended loan periods for circulating materials to the faculty and very limited loans of jour nals (which insured the availability of these important research resources in one location) alleviate the researchers' difficulties although they do not eliminate them. Recognizing that the University had an unusual opportunity to maintain a record of its own history, President Allen established a policy that copies of all University publications should be deposited in the Library as well as copies of proceedings, minutes of committees, and other archival items. As administrators and faculty have retired moved to other institutions, office files have been transferred to the Library; through these procedures the University has preserved its archives. The late Russell Cooper used the Archives exten sively in writing his book about USF (recently published as The Vision of a Contemporary University) and fittingly, Dean Cooper's own papers were the source material for the dedicatory program of Russell Cooper Hall which houses the College of Arts and Letters. The State Department of Archives and History has now become the official ar chive for all State agencies but the University Library continues to retain copies of documents of record of its own history. THE STAFF I 'JUST AS President Allen wants ... master teachers for the faculty, so we want ... master librarians. Technical proficiency alone is not enough. Our personnel must be alert to new ideas, devoted to service, and capable of becoming a real part of the University." This goal, also from the 1958 Library Planning document, has continued to be the basis for recruiting library staff 12 lOS 100 " 90 8S 80 75 70 " 60 ss so 4S 40 " 30 2S 20 " 10 l-(-1--c I I I' CAREER SE:RVICE PROPESSiat.\1. members, both professional librarians and the support staff. The first staff appointed were in the area of Technical Services (Acquisitions and Cataloging) for it was essential that the basic core of the collection be selected, purchased, and listed for use before the first students arrived to use the books. Mary Lou Barker was appointed Catalog Librarian in June 1958, the third profes sional staff member to be appointed to the University. Her first duties were to catalog and classify the few reference books and journals which had been purchased with the limited book funds and the several thousand volumes which had been collected as gifts. The cataloging process was temporarily disrupted when it was discovered that termites had invaded the University headquarters building on Plant Avenue, including the books. Removing termite larvae from book spines is not standard processing procedure for most libraries but it was a routine process for the cataloger and the typist in 1958. The first Acquisitions Librarian, Gerard McCabe, was appointed in July 1959. He joined Mr. Hardaway in the selection and purchase of materials and developed the procedures for acquisi tions which were followed by the Library until computer assisted procedures became feasible. When the Library staff moved to the campus, two additional catalogers and several more Ex Libris


support staff were hired and by the time the first library building was completed 19 staff members were crowded into the 900 square foot " little house". Recruiting for the Public Service Librarians who would be providing reference and circulation service to the first students and faculty began in early 1960 and when classes began in September, Ann Weaver, Head Reference Librarian and three Reference Assistant Librarians were ready to guide the charter students in the use of the Library. Students were hired to help their fellow students as well as to do the necessary shelving and reshelving of books -and to staff the Library during late evening and weekends so the Library could be open longer hours. The fourth Department Head, joining the Cataloging, Acquisition, and Reference Librarians , was appointed in Fall 1961 when Margaret Chapman b ecame Special and Florida Collections Librarian. Miss Chapman was already a distinguished librarian and noted Florida scholar having served as Librarian of the P .K. Yonge Library of Florida History at the University of Florida. She was also an active member of the Florida Historical Society and her appointment to the USF staff encouraged the Society to accept President Allen ' s offer to provide administrative support to the Society and space for the Society ' s Library. When the Library staff moved into the first library building, there were 11 professional librarians and 14 support staff; this nearly 1 to 1 ratio was desirable in the early years as policies were being developed and procedures established. The ratio changed as the University and Library grew and the staff which moved into the second library building con sisted of 27 librarians and 70.5 career service staff . The 1981 Library staff numbers 102.5, of whom 31 are profes sional librarians . INTERLIBRARY LOANS, 1960-1981 4000 3750 3500 3250 3000 2750 2 500 2 2 50 2 000 1 7 5 0 1 500 125 0 10 0 0 7 50 5 00 250 0 1 981 : i ! -L__ 7_ If\. I 7 I ..-A. t\ 7 1 / v v 7 II I 1/ I I LOANED I I ! / 1 \ \ j l \ 1 / ! ' ! I 1 / I ..... I BORROWED v \ v v .......... v I"""" / -l -13


This ratio of 2.3 career service staff to 1 professional is higher than the national average for academic libraries ; although several factors, including the lack of specialist librarians possible in a nonresearch library, make this ratio possi ble, the most important factor is the quality of the support staff. 27 of the career service positions are Library Technical Assistants I or II; these posi tions require either a college education or substantial library experience and the incumbents are capable of performing many duties which were considered professional functions in most libraries until recently . The secretarial and clerical staff are aware of the importance of their contributions to library service and take pride in the quality of the service to students, faculty, and the University community. In 1973 a Library Staff Committee was established ; this elected committee is advisory to the Director and is concerned with Library and University procedures which affect the staff. The following year a Committee on Profes sional Concerns was formed to consider items of primary interest to the Profes sional staff , with emphasis on profes sional development. Also in 1973, several years before the University policy was established , the Library adopted the policy of search committees for each vacant professional position; the committees include both profes sional and career service staff . These movements toward participatory management resulted from a desire to improve communications at all levels and to utilize the abilities of all Library staff members more effectively ; the ef forts in an essentially bureaucratic organization have been only partially successful but do serve to remind the Library Administrators of the importance of the attempts. Although the problems of staff turnover are mentioned in most of the Library ' s Annual Reports, the Library has been fortunate in retaining many of 14 the staff . Four of the charter staff of 25 remain; 11 of the present staff of 102 . 5 have 15 or more years of service and an additional 12 have been on the staff more than 10 years. Included in Jhis group are two librarians, Jeanene McNair and Jim Vastine, who were members of the student charter class and who were library student assistants during their college years, beginning their careers shelving books in the University Center Ballroom stacks and staffing the library on weekends. Mr. Hardaway' s concern that the library staff be active in University af fairs was shared by the librarians and other staff . One example of their par ticipation was the founding of the University chapter of the American Association of University Professors ; seven members were required to form a chapter; three of the seven were librarians. Librarians served on many University committees and the elected University Senate always included several from the Library staff. Staff were encouraged to attend University lec tures , concerts, and other events, as well as to take courses for educational enrichment and/ or for advancement toward a first or second degree . The activity of the Library staff has continued through the later years but has been less evident as the University has grown and as workloads have permitted less activity during assigned workhours. In addition to the role the Library staff performed in the University , they have also been active in professional library associations. Three members of the staff have served as President of the Florida Library Association Elliott Hardaway in 1960 / 61 , Margaret Chapman in 1965/ 66 , and Dennis Robison in 1973 /74; the 1981/82 President is Ada Seltzer, formerly on the University Library staff and currently Associate Director of the Medical Center Library. These staff members and many others have served as officers and committee members of the various divisions of the Ex Libris


Florida Library Association since 1957; the staff has been represented in smaller numbers on committees of the Southeastern and American Library Associations. The Library has many distinguished "alumni": among them Gerard McCabe, Director of Libraries at Virginia Commonwealth University; Dennis Robison , University Librarian of the University of Richmond; and Merrily Taylor, Director, Library Services Group (Associate Director), Columbia University. While on the USF Library staff, Merrily re ceived a Council on Library Resources Academic Library Management Intern ship grant and served as administrative assistant to the Librarian of Yale Univer sity before accepting the appointment at Columbia University. Margaret Chapman left USF to become Librarian of Queens College, Charlotte, N.C. but returned to Tampa upon retirement; her death in Spring 1981 was a loss to the University and the community. And, most notably, the first Director, Elliott Hardaway, after serving as Dean of Instructional Services with responsibility for the Library and the Division of Educational Resources, became Dean (later Vice President) of Administrative Affairs in 1967 . After he retired from the University , he was Director of Clearwater Public Library until his retirement from his distinguished career. EPILOGUE This brief summary of the early years of the Tampa Campus Library of the University of South Florida has of necessity omitted many of the activities of a continually growing and changing organization. The founding and development of the Regional Campus Libraries; the Library ' s charter member ship in the Southeastern Library Net work including participation in the national OCLC network; and the implementation of the successful library instruction and online computer search programs are among the important events of the more recent past. For the author the research into the history of the Library has been revealing and nostalgic. However, while remembering the past is interesting , imticipating the future, especially in the rapidly developing field of librarianship , is exciting . Special Collections At USF, 1962-81 IN BUILDING collections capable of supporting scholarly research, academic libraries inevitably acquire materials that, due to rarity, monetary value, or a complex of other factors, re quire special care and protection. Caring for such "special" items and, most importantly, making them available for use under secure but not overly restric tive conditions is the function of a special collections department. Such a department is found in most of America' s academic librari es , and the USF Library is no exception . The Special Collections Department at USF was established early in the life of 1981 the Library. The department opened fo r service on February 1 , 1962 in quarters occupying the northeast corner on the first floor of the original University Library Building (now the Student Ser vices Building). The first Special Collec tions Librarian was Margaret Louise Chapman (1916-1981). A graduate of the University of North Carolina' s library school , Miss Chapman had previously served in the libraries of Florida State University (1951-54) and the University of Florida (1956-62). She brought to her new position both profes sional expertise and a true love of books. At the time USF' s special collections 15


department opened, there was no large public collection of Florida materials between the University of Florida and the University of Miami. It was decided to develop a comprehensive collection of Floridiana to fill this gap. Miss Chapman was eminently qualified to build such a collection, having served for four years as Librarian of the University of Florida's P .K. Yonge Library of Florida History. The decision was also influ enced by the fact that the Florida Historical Society was then looking for a new location for its library. Miss Chapman was instrumental in bringing the Society's library to USF, complementing the University ' s own rapidly growing collection. The Society's headquarters and library were placed in USF's Special Collections Department, with the department head assuming the permanent posts of executive secretary and librarian for the Society . Since that time these two important offices have been filled by the USF Special Collections Librarian or assistant. The task of building a rare books col lection also began in 1962. During her Margaret Chapman, first USF Special Collections Librarian , 1961-1971. 16 long and fruitful tenure as Special Col lections Librarian, Margaret Chapman gathered an interesting and varied col lection of bibliographic rarities, with emphasis on early Floridiana and Americana. During this period it was possible to purchase many splendid items that would now be priced far beyond any amount the Library could justify expending, such as Mark Catesby' s magnificently illustrated Natural History of Carolina , Florida and the Bahama Islands (revised edition, 1754). In October of 1971 Miss Chapman resigned her position at USF to become director of the Everett Library at Queens College in Charlotte, North Carolina. She left as an enduring monument her achievement in creating one of the finest Florida collections in existence, as well as having developed a core collection of rare books. Succeeding her as Special Collections Librarian was her former assistant, Mrs. Mary Jane Kuhl. Also a graduate of the University of North Carolina, Mrs. Kuhl had first joined the USF Special Collections staff in July of 1967 . She continued the development of the department's resources begun by Miss Chapman. Although a significant period of continued progress, Mrs. Kuhl' s tenure as Special Collections Librarian was relatively short. In October of 1973 she resigned her position to assist her husband in his business. With the advent of a new department head in January of 1974 , the Special Col lections Department began to assume much of its present scope and direction. The new Special Collections Librarian was Mr. Jay Dobkin, an alumnus of the Rutgers University library school. Having lived for some time in Florida in his earlier days, Mr. Dobkin was no stranger to Florida materials . He had worked professionally in the rare books section of the University of Toronto, served as head of the University of Florida's rare books department, and most recently had been Associate Ex Libris


University Librarian at Arizona State University . His first order of business was to evaluate the collections in the department, and to determine future directions for growth. Following Mr. Dobkin's arrival, the rare book collection was reclassified to conform with standard rare books practices. A program of in-house conserva tion of rare and fragile materials was begun. Most important to the department's direction for the future was the decision to designate 19th Century American literature as the major area of concentration aside from the Florida col lection . This decision, a pivotal one in terms of the department's future, was taken for several reasons. First of all, Mr. Dobkin noticed that a considerable body of significant 19th Century American titles were already in the Library , in the contents of the John Jay Bookstore of Boston which the Library had purchased some time before. These unprocessed books formed a core upon which a useful 19th Century American literary collection could be built. Further, no Florida institution had at that date shown interest in , or made an effort to collect such material. Additionally, the publications of 19th Century America were at that time still relatively inexpensive and readily available, a major consideration in view of the peren nial shortage of library funds. From this decision to build in the field of American of the 1800's has developed a succession of related collections, such as the Hudson Series Book, Dime Novel, and American Text book Collections that have made USF one of the nation' s major centers for 19th Century American juvenilia. In spite of the spectacular develop ment of the department's literary collec tions , the Florida Collection has re mained the most heavily used of the department's holdings. The Florida Col lection now totals in excess of thirty-si x thousand volumes, supplemented by e x tensive holdings of Florida maps, photo-Th e Spe cial Collections r eading ro o m , 1978. 1981 17


graphs, and manuscripts. Materials relating to all aspects of the state's history, culture and life are collected, with emphasis placed on southwest Florida . Both antiquarian items relating to Florida and contemporary works are collected. The USF Florida Collection has since 1967 been designated an of ficial depository for Florida government documents, and thus receives publica tions of the state of which more than five hundred copies have been published. The library of the Florida Historical Society continues to be a valuable adjunct to the University's own collection. Although the USF collection is far the larger of the two, the Society's holdings are by no means negligible. Particularly valuable are the many important otig ginal manuscripts and other unique items in the Society's collection. Also useful are the many state and local historical journals from throughout the South to be found in the Society's library, many of which are not duplicated by the University's own serial holdings . All in all, the relationship be tween the Society and the University continues to be very useful to both organizations. The department's general rare books collection consists of those items which are judged rare by the department's selection criteria, and which do not fall within the scope of one of the department's in-depth collections. The rare books are shelved in a size classification arrangement by which similar-sized books provide support for each other on the shelf, a support many fragile old items need to avoid strained bindings. There is no hard and fast definition as to what constitutes a rare book, so the department has developed criteria of its own along generally recognized lines. Some books, for instance, are added to the collection because of date, such as those printed before 1700 in Europe. Also collected are books issued in limited editions, and books notable for ]. B . Dobkin, USF's Special Collections Librarian since 1974, seen here with a fif teenth century Ethiopian manuscript from the Library ' s rare books collection. 18 Ex Libris


their typographic excellence. Books of great monetary value acquired for the Library's collection are also housed in Special Collections, as are books whose format will not permit survival in the regular book collection. Although the rare books collection in cludes a variety of items ranging from a four thousand year-old Babylonian clay tablet to modern works illustrated by Picasso and Matisse, there are areas of concentration within it. We have, for in stance, an outstanding collection of American anti-Catholic literature, primarily of the 19th Century. There is also a fine collection of costume books in the rare books collection, as well as an outstanding collection of early botanical works on permanent loan from the USF Herbarium. As previously mentioned, the primary focus of the department's collecting in terests outside Floridiana is the literature of 19th Century America. The American literature collection is an in-depth collec tion containing first and other significant editions of fiction, poetry, drama, and essays by American literary figures whose major periods of creativity were between 1801 and 1900. Starting with a core collection of approximately one thousand books in 1974, the department's 19th Century literature holdings now total in the vicinity of ten thousand volumes. In developing the collection, a systematic effort has been made to acquire works appearing in Lyle Wright's definitive bibliography of American fiction. Particular emphasis has been placed on the acquisition of juvenile literature. In addition to the approximately ten thousand volumes men tioned above, the collection is complemented and extended by many of the other collections in the department con taining 19th Century literary works, noti\.bly the Dime Novel (eight thousand items), American Toybook (seven hundred items), and American Textbook Collections . In the future , development of the collection will continue to place a 1981 strong emphasis on juvenile fiction to capitalize on the strength already developed in that area. In 1978 the Library completed acquisition of the personal American boys' series books of noted collector Harry K . Hudson. This body of approximately four thousand volumes served as the primary resource for Mr. Hudson's Bibliography of Hard-Cover, Series Type Books (1977), considered the definitive work in its field . Since 1978 the Library has been systematically fill ing remaining gaps in the collection , A section of the rare books stack area in the Special Collections Department. 19


which is perhaps the most comprehensive of its kind in existence. Upon acquisition of Mr. Hudson's col lection, a related collection of girls' series books was begun, and has since reached nearly two thousand volumes. All told, the boys' and girls' series in the Hudson Collection total in excess of six thousand volumes. A collection of series featuring animals has also been started. The scope of the Hudson Collection is limited to 20th Century hard-cover series, 19th Century series being housed in the 19th Century American literature collection. Already the USF series book collection is one of the best in the nation, second only to the Hess Collection at the University of Minnesota. With continued support, it should be possible to build a virtually complete collection of American hard-cover series type juvenile fiction. The USF collection of pre-1865 American schoolbooks is another spin off from the Library's acquisition of the John Jay Bookshop's stock. The collection was begun in 1974 with three hundred early textbooks gleaned from the Jay books, and has since grown to its present size of approximately one thousand volumes. While the bulk of the col lection consists of works dating from the first half of the 19th Century, many 18th Century imprints are also present. Emphasis is placed in works written by Americans, though some works by foreign authors that achieved popularity in early American schools are to be found in the collection. With few excep tions, only American editions are col lected. A few British imprints that were widely used in the early years of American education have been acquired as specimens, however. The Library's collection of works by 19th Century boys' book writer George Alfred Henty was chronologically the first of USF's major special collections, predating the department itself. In 1961 the Library acquired the Henty Collection of the late James Baird Herndon through the efforts of Henty collector 20 William B. Poage. The Herndon Collection consisted primarily of English and American first editions of most of Henty's books for boys. In 1978 Mr. Poage's own collection was added to USF's holdings, partly through the ef forts of former USF Special Collections Librarian, Margaret Chapman. Mr. Poage's Henty Collection contained most of the items not present in the Herndon Collection, in addition to a large body of Hentyana. With the consolidation of the personal collections of these two major Henty collectors, the USF Henty Collection became virtually complete. It now constitutes one of the most comprehensive collections of Henty's works in the world. Future development of the Henty Collection will aim at the acquisition of the few remaining and very rare Henty publications not in the collection. Later editions of Henty's works will also be accepted. In addition to published works, the Special Collections Department has an extensive collection of original manuscripts relating to its major areas of collecting interest. Primary emphasis in manuscript acquisitions is on materials relating to the history of Florida, with particular stress placed on items relating to Tampa and the southwestern part of the state. Second in priority is acquisition of original literary manuscripts, correspondence, and other writings to support the department's 19th Century American literature collection. Although its primary importance is to support research in connection with the department's major book collections, the manuscript collection is a treasure trove of historic autographs. Present are, for instance, documents signed by Ferdinand and Isabella of Spain, Thomas Jefferson, Andrew Jackson, and Susan B. Anthony. The Library's own manuscript collection is strengthened by the significant manuscript holdings of the Florida Historical Society. The Society's collection includes such things as the original Ex Libris


Among the distinguished visitors to the Speci a l Collections Depa rtment was marin e explorer Jacques Cousteau , seen here with ] . B . Dobkin during a 1977 visit. le tterbook of Florida's Civil War Governor John Mil ton, and the papers of P. W. White, Confederate comm issary officer for Florida d uring the War. T ogether, the Florida h oldings of the two manuscript co llec tions provide a rich and varied selection of historical r esea rch mate rial s rangi ng i n date from the 1 7th to t h e 20 t h centuries . In addition to the major collections already mentioned, the department houses many less extensive but still highly significant individual bodies of research materials. There is, for in stance, the Wollowick Collection of American Currency, an extensive body of 19th Century American bank notes and bonds given to the Library by Dr. and Mrs. David P. Wollowick in 1975. There is also a fine collection of acting editions of 19th Century American and British play scripts numbering in excess of nine hundred titles , five hundred of which were presented to the Library by 1981 USF American Studies professor D r. Jack Moore. Also present are large c ol lections of books printed by the famous Mosher Press , a rare collection of Italian books and pamphlets given by the Tampa Italian Club, and nume rous smaller collections . Since the beginning of the department, one of its responsibilities has bee n the University's archival records . Until the passage of the state archives law in 1967, Special Collections was the repository for all non-current records o f the University judged to be of historic significance . Since the establishment of the state' s archival management program, the department's responsibility has been lim ited primarily to retention of archival copies of USF publications such as class schedules , council and committee minutes, catalogs, budgets, and so forth. Additionally, the department provides a permanent horne for the papers of USF's past presidents, begin2 1


ning with those of John Stuart Allen, first president of USF . All archival materials housed in the department are available for reference use by any in terested person, providing a very useful source of information about the Univer sity, both past and present. Almost from its establishment, the Special Collections Department has of fered a variety of services over and above simply taking care of its books. The departmental staff conducts tours of the department and its unique materials for interested individuals and groups. The Special Collections Librarian and staff hold classes and lectures on subjects relating to the department's materials. The Special Collections Librarian has since 1974 taught a course in the history of books and libraries. Held in the Special Collections Department, the course makes use of actual specimens drawn from the Library' s rare books col lection to illustrate the development of the book, an added dimension available in few classrooms. Since the first quarter of the 1974-75 academic year, the course has been offered for credit under the auspices of the University ' s Department of Library, Media and Information Science on an annual basis . The course is open to both USF students and nonstudents alike . In addition to its own activities , the Special Collections Department provides a meeting place for the highly suc cessful Foreign Forum Program cosponsored by the USF Foreign Language Department and the USF Library Associates. This series of lectures by distinguished speakers on topics related to other nations has been held in the departmental reading room since its inception during the 1975-76 academic year. The informative and often controversial programs have in the past featured U .S. and foreign diplomatic personnel, distinguished foreign professors, business leaders, and others involved in international relations. 22 The Special Collections Librarian also forms the Library' s liason with the USF Library Associates, serving as editor of the Associates' journal Ex Libris, and ex ecutive secretary of the organization. The department is the scene for many of the Associates' activities, such as recep tions for authors and other distinguished visitors , informational programs on books and book collecting, and so forth. In addition to Ex Libris, the department has over the years produced a number of publications in a variety of fields. In 1976 Mr. Dobkin wrote and published A Non-Professional's Guide to Book Values, which was distributed to members of the Associates. The department, in cooperation with the Associates , has issued a number of fac similes of early children's booklets from the USF collection . Several publications have been issued in cooperation with the Florida Historical Society, notably The Florida Historical Directory (1977 and 1978), a directory of Florida ' s historyrelated organizations. It is hoped to continue and expand such publication ac tivities in the future, particularly as further development of the Library Some of the publications issued by the Special Collections Department over the years. Ex Libris


Associates makes additional funding available. None of the department's materials are available for outside loan, but must be used in the departmental reading room. Photocopy facilities are available, and copying is allowed in most cases where it may be done without risk of damage to the item in question. Photography of Special Collections materials is permitted, while arrangements for pictures of materials from the collection may be made with the USF photographic services department for those not having their own equipment. Due to the special needs of the materials housed in the department, the collections are located in a secure closed stack area. Materials are retrieved from the shelves for persons requesting them by the departmental staff. Browsing of the collection is thus not possible. Materials housed in the department appear either in the main and departmental card catalogs or in special indexes and files available in the department. The staff of the department, consisting of two professional librarians and four non-professional personnel provide reference and research assistance to users of the collection. Most of the items housed in the department are not available for interlibrary loan, although there are significant exceptions. For instance, the department will loan items from the Florida state documents depository col lection. When loaned, Special Collec tions materials are restricted to use in the borrowing library only. Exhibits of rare and unusual items from the department's collections are arranged by the staff on a continuing 1981 basis. Display areas are located in the fourth floor lobby and in the Special Collections reading room. Exhibits generally remain on display for a period of several months, following the exhibit schedule published regularly in Ex Libris. The highly significant research collec tions comprising the USF Special Collec tions Department have been developed largely without use of allocated state funds. In recent years budget stringen cies have dictated that state funds would be available only for purchase of materials for the Florida Collection. Ex cept for specific allocations at rare inter vals, the department's other research collections have been developed with outside resources -by gift, by donation of funds, and by support provided through the Library Associates . With the assistance of its friends both inside and outside the University community, outstanding research collections have been created in a variety of areas. Our holdings of American children's books, for instance, have been lauded by na tionally recognized authorities, such as Dr. Russel M. Nye of Michigan Stat e University, as resources of national significance. The collections that have been developed over the nineteen years of the Special Collections Department's history are a commitment to excellence and a legitimate source of pride, not only to the Library and its staff, but als o to the many persons who have given books, financial aid, and most significantly , interest over the years. With the continued support of the University and the community it serves, it should be possible to achieve our goal of excellence in our chosen areas of spec ial ization . 23


A Brief History of the USF Library Associates THE USF LIBRARY Associates traces its origins back to the formation of the Friends of the USF Library in 1972 . The Friends was the first library support group formed at USF. Its aim, as is still the aim of the Associates, was to serve as an interface between the University Library and the community it serves, allowing interested persons to "join the library" and assist in the creation of an institution worthy of the Tampa Bay region. The first function of the Friends was an inaugural dinner held in the President's Dining Room on the Tampa campus the evening of January 30, 1973 . A keynote address was delivered by former Florida Governor LeRoy Collins, whose topic was "The Library -Where We See By Others' Torches ... and Light Our Own. " Mrs. Lee Leavengood was selected to serve as chairwoman of the Friends' executive board, with USF Library Director Mary Lou Harkness as the organization's secretary. USF Special Collections Librarian Mary Jane Kuhl served on the board as an ex-officio member and provided staff assistance from the Special Collections Department. The first meeting of the Friends' board was held early in 1973. The Friends' policy was to sponsor a business meeting and a banquet event annually, supplemented by special gatherings. A major early event was the "Hard Hat Picnic", held at the construction site of the new library on September 26, 1973. The picnic, held in a large tent, was highlighted by a tour of the building, thus the "hard hat" title. In October, 1973 Mrs. Kuhl resigned her position as USF' s Special Collections Librarian and, consequently left the Friends' board. She was succeeded by the new Special Collections Librarian Mr. J.B. Dobkin in January of 1974. In March of that year Mrs. Leavengood was succeeded as chairperson by Mr. 24 Bronson Thayer, who had been active in the organization since its inception. That same month the Friends adopted as their main project, at the suggestion of USF President Cecil Mackey, the generation of funds and gifts-in-kind for the USF Room planned for the new library building. The USF Room, to be located near the Special Collections area on the fourth floor of the new library, was en visioned as a meeting room for conferences and a display area for USF memorabilia. In June of 1974 the first publication of the organization, Notes of the Friends, was issued under the editorship of Mr. Dobkin. The Notes carried news of the organization and of developments in the Library, together with an article in each issue relating to some aspect of the Library's collection. The publication was initially planned to appear bimonthly between the months of September and May. Due to production difficulties, however, the newsletter appeared ir regularly. The first anniversary of the Friends was celebrated on June 5, 1974 with a reception in the Special Collections Department, followed by a dinner in the fifth floor lounge of the old library. During the 1974-75 academic year the Friends sponsored a number of well attended events. During 1976 the attention of the Friends was focused primarily on the forthcoming opening of the new library building. The new library was dedicated on March 6, 1976, with noted anthropologist Margaret Mead delivering the keynote address. The evening preceding the dedication ceremony a reception in Dr. Mead's honor was held in the President's Dining Room. The ceremony itself was followed by a reception in the new Special Collections reading room. The events surrounding the opening of the new building, Ex Libris


however, seemed to have exhausted the Friends' impetus as an organization. No further issues of Notes of the Friends appeared after March 1976, and no events were planned during the ensuing thirteen months. Early in 1977 the dormant Friends of the Library was reorganized as the USF Library Associates, largely through the efforts of Mr. Thayer and Mr. Dobkin. In February a new constitution for the organization was drafted and approved, reaffirming the goals and purposes of the original group. Mr. Thayer accepted the office of President of the Associates, with Mr. Dobkin as permanent Ex ecutive Secretary. The rebirth of the Friends in its new guise was officially announced on May 23, 1977, with the first meeting of the reactivated organization being held on June 16. Many members of the earlier group joined the Associates, providing continuity in the new organization with its fore bearer. With the establishment of the Associates, the need was felt for a publication to serve as a focus for the group. Mr. Dobkin accepted the post of editor for the Associates' journal, and the first issue of Ex Libris appeared in the summer of 1977. Ex Libris was a more pretentious effort than the earlier Notes of the Friends. Although, of course, it carried news of the Associates and the Library, its focus was on serious articles based on the Library's research collec tions . Physically, the new publication was much more professional in appearance, its attractiveness enhanced by numerous illustrations. The early issues of the journal owe much to the profes sional assistance of Mr. Frank Spear, USF's Director of Publications, while the USF President Cecil Mackey unveiling an artist's rendering of the new University Library at the Friends of the USF Library inaugural dinner , January 30, 1973. On his right is Library Director Mary Lou Harkness; on his left Mrs. Lee Leavengood, first chairperson of the Friends. 1981 25


fine work of the journal's printer, the Tampa firm of Joe B. Klay & Sons, has contributed much to the excellence of the publication. Though Ex Libris goes, of course, primarily to readers in the Tampa Bay area, copies are now distributed by request to libraries such as the University of California and the Library of Congress, giving it literally a coast-to-coast circulation. The first formal event of the Library Associates was a program on genealogy and genealogical research presented by professional genealogist and Associates board member, Barbara Dalby. It was held in the University Theater on the evening of September 20, 1977. Since that first event, the Associates have sponsored lectures, seminars, classes, tours, and dinner receptions for its members on a continuing basis , the aim of the organization being to have at least three major events each year. A popular and useful event has been the book evaluation session. Held periodically, these sessions feature a panel of profes sional booksellers and librarians who ex amine books brought in by the persons attending, and give opinions on the possible value of the items examined. Additionally, the Associates have sponsored a number of special events, such as the USF Student Book Collection Contest held in cooperation with the USF Department of Library, Media and Information Science on April14-15, 1980. The major fund raising activity of the Associates is the annual book sale, the first of which took place in November of 1977. Books for the book sale come from items donated to the Associates that are not needed by the USF Library for its own collections, as well as books donated by members specifically for the sale. The sales are held in the Ballroom of the University Center Building. A preview session: is held before the public opening of the sale for members of the Associates, giving them first crack at the many interesting volumes on the sale Keynote speaker at the Friends of the Library inaugural dinner was former Florida Governor LeRoy Collins , seen here speaking with Mrs. Claire Mackey. 26 Ex Libris


8r J:i/Jris JOURNAL OF THE USF LIBRARY ASSOCIATE S SUMMER, 1977 Marking the rebirth of the Friends of the Library as the USF Library Asso ciates in 1977 was the first issue of Ex LrBRIS. 1981 27


tables. The annual book sale is a major source of revenue to support the Associates ' activities , as well as providing good books to Bay area readers and collectors at bargain prices . Mr. Thayer ended his term as President of the Associates in the Fall of 1978 , having played pivotal roles in the development of both the old Friends and the new Associates. His successor was Mr. Michael Slicker . A professional bookman and a member of the pres tigious American Antiquarian Book seller ' s Association , Mr. Slicker is the owner of Lighthouse Books in St. Petersburg. During his term of office he ably carried on tlte good work begun by Mr. Thayer, his personal knowledge of fine books and contacts within the antiquarian book trade proving invaluable to the Associates . Mr. Slicker ' s term ended in the Fall of 1979. He was suc ceeded by well-known St. Petersburg book expert and former dealer , Dorothy Sullivan. In the short period of years since its establishment, the Library Associates has accumulated a tally of solid achievements in which its members can take pride. It has provided many useful educational exper i ences both to its own members and the general public through the events and programs it has sponsored. It can point with pride to a respected publication with a nation-wide distribution. Its support, both financial ly and through gifts of materials, has provided important, and otherwise unobtainable, books and research materials for the USF Library. The Associates have done much towards making the University Library the valuable community resource that it should be. Community support such as the Associates provide is the key factor in deciding whether a state-supported library is to be a run-of-the-mill institution or something special. Outside support is necessary to provide the research materials that can give a library its own unique resources and allow it to achieve excellence in its chosen fields of specialization. "It is important that a library should count as its collection not the books on its shelves but the people it serves. This point of view is central in the philosophy of the University of South Florida . A library is good or great, not because of the volumes it has, but because it is used by people who derive personal benefit from its use and who produce something as a result of its use that will benefit civilization. " 28 From Accent o n Learning: Bulletin of Th e University of South Florida , 1961-63. Ex Libris


UNIVERSITY OF SOUTH FLORIDA LIBRARY ASSOCIATES Any person who wishes to help in fur thering the goals of the USF Library Associates is eligible to become a member. Regular, sustaining, patron, corporate, and student memberships are available on an annual basis. (September 1 to August 31). Student memberships are open only to regularly enrolled students of the University of South Florida, and are valid only so long as the member remains a regular USF student. Life memberships are also available to interested persons. Membership in the Associates in cludes a subscription to Ex Libris, a jour nal of articles and news about Associates activities, library developments, and other topics . likely to be of interest to Bay area bibliophiles. The member is also entitled to attend all Associates functions and, in addition, is eligible for book loan privileges at the University Library, subject to prevailing library regulations. So, if you are interested in helping us to obtain a better library for the Univer sity and its community, and want to participate in the many services and ac tivities offered to members by the Library Associates, please use the membership blank below and become one of us today. Please indicate below the category of membership for which you wish to apply, and indicate your name and mailing address in the spaces provided. 0 Student Membership ............... ...... $ 2.00 minimum annual donation 0 Regular Membership................ . . ... 10.00 minimum annual donation 0 Sustaining Membership................. . . 50.00 minimum annual donation 0 Patron/Corporate Membership .... ........ 100.00 minimum annual donation 0 Life Membership ............... .. .............. donation of $1,000 or m o re Name Address City-State-ZIP Please send this form and your donation to the University of South Florida Library Associates, Library-LIB 408 , University of South Florida , Tampa, FL 33620. Checks should be made payable to USF Foundation for Library Associates.


USF Library Associates University of South Florida Tampa, Florida 33620 Non-profit org. U . S. POSTAGE PAID Permit No. 257 Tampa, Florida


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