BULLETINUnion Internationale de SplologieVolume 58-2 November 2016 THE NEXT GENERAL ASSEMBLY OF THE UIS IS COMING SPECIAL ISSUE MEMBER COUNTR Y DELEGATES,you have several important documents to review and vote upon. The UIS count s on your participation.See you in Australia at the Sydney, Australia, 23-30 July 2017 This issue has everything you need to prepare for the General Assembly: new documents for your examination, the new procedure to apply for positions on the UIS Bureau, and much more...
Page 2/ 74 Union Internationale de SplologieWEBSITE: http://www.uis-speleo.org/BULLETINOfficial publication of the UIS for publicizing the activities of the UIS and the state of the art of international speleology 2016 EDITOR IN CHIEF Efran MERCADO (Puerto Rico) DISCLAIMER The views and opinions expressed in this bulletin are Union of Speleology or its Bureau members unless GRAPHICS AND LAYOUT EDITOR Nivaldo COLZATO (Brazil) Founded in Postojna, Slovenia, 1965 worldwide speleological organization that promotes the development of interaction between academic and technical speleologists of a wide range of nationalities to develop and coordinate NON DISCRIMINATION POLICY or parental status or sexual orientation. Should you Dr. Fadi NADER UIS General Secretary firstname.lastname@example.org Union Internationale de Splologie Titov trg 2 6230, Postojna SloveniaSCIENTIFIC MEMBER OF REMEMBERSAVE A TREE; DO NOT PRINT IF UNNECESARY The UIS Bulletin as a complete issue can be distributed freely. http://www.icsu.org Table of ContentsEditorial: BIG STEP AHEAD Your contribution is a Must .......................................................... 3 Preparation of the General Assembly of the UIS ....................................................................... 4 THE GUIDING POLICIES OF THE UIS: A Summary of Revisions and New Documents .......................................................... 6 Statutes ......................................................................................................................................................... 6 Internal Regulations ........................................................................................................................... 7 Voting Porcedures and Guidelines ....................................................................................... 9 UIS Symbols Flag and Anthem Guide ............................................................................... 9 Visual Identity Guide .......................................................................................................................... 9 Internet Facilities Guidelines ..................................................................................................... 9 Speleological Event Support Guidelines ......................................................................... 9 FULL DOCUMENTS FOR REVISING: Statutes ....................................................................................................................................................... 10 Internal Regulations ....................................................................................................................... 13 Voting Procedures and Guidelines ..................................................................................... 25 UIS Symbols Flag and Anthem Guide .......................................................................... 26 Visual Identity Guide ..................................................................................................................... 37 Internet Facilities Guidelines ................................................................................................ 55 Speleological Event Support Guidelines ..................................................................... 57 UIS Bureau Candidate Application Form 2017-2021 ............................................................. 60 Minutes UIS Bureau Meeting 2016 ........................................................................................................... 61 UIS Bureau 2013-2017 ....................................................................................................................................... 71 Active Nation Members List ........................................................................................................................... 72 Annual Contributions and Bank Account ....................................................................................... 73 Editors Disclosure ................................................................................................................................................ 74
Page 3/ 74 EditorialBIG STEP AHEADYour Contribution is a MustDear Member Countries, Dear Delegates, The UIS is made by your voluntary contributions. In 2015, we have celebrated together 50 years of existence. This legacy obliges us to work even harder and go further, for the sake of the future of our Union. Even more, the health and future of the UIS are associated to the development of speleology and the protection of caves and karst worldwide. It is a huge responsibility caving communities down to the individual caver). We need to make ourselves heard; we need to be able to count. In the last four years, we have been able to enlist the UIS as a science associated member of upgraded and modernized our website and the UIS Bulletin and we modernized and promoted the International Journal of Speleology. Together, we maintained excellent relationships with regiocial status. Yet, all of this is, is not enough, as we continue to see caves being destroyed and we are not always able to support cavers in need. In the coming year, ahead of our next Gerd and 29th of July, 2017), we have more challenges ahead that will increase the Unions capability to support speleologists and protect caves and karst. To list a few challenges: i) we would like to launch an inter national speleological expedition fund to support international caving activities; ii) we are proposing major changes in the UIS Statutes and Internal Regulations; and iii) we would like to have in 2021, in order to clearly express a worldwide solidarity for protecting caves and karst. My dear friends, none of this can happen without your help. So for such a big step ahead, I am asking you on the behalf of the UIS Bureau to help us and be part of the new challenges and achievements. Here in this issue of the UIS Bulletin, you you are requested to go over the changes that we made on the UIS Statutes and Internal Regulations as well as the associated documents, and send us your comments and suggestions before th of April 2017. This gives you six months to discuss and debate the proposed amensuggestions to the new documents and prepare do need to have everything ready for voting at the General Assembly, and again I need your help and reactivity. I suggest that you start by reading the entry entitled The Guiding Policies of the UIS: A Sumguides you spot-on for reviewing the proposed amendments. Some changes are requested by law following our establishment in Slovenia, yearly fees). I trust that you will do your best and that your support will be unfailing in view of the future of the UIS, your family. I look forward meeting you next year in Sydney, Your friend, Fadi. By Fadi H. NADER (Lebanon)UIS Secretary Generalfadi.email@example.com
Page 4/ 74 INTERNATIONAL UNION OF SPELEOLOGYDELEGATESNotice: Following the spirit of the UIS Statutes and tradition, speleologists of each UIS Member Country nominate, by their choice of means, two Delegates (a Delegate and a Substitute Delegate). These Delegates are persons authorized to represent their countries and ensure the link between the UIS Bureau and the speleologists of their country, particularly on matters regarding the information, documentation, and financing of the UIS. National delegates of the UIS Member Countries have to show official letters declaring that they represent the speleologists of their country before the first session of the General Assembly. When more than one speleological organization (i.e., federations, unions, societies, associations) exist in the same country, they have to agree on the proposed national delegates for the General Assembly. If the speleologists or the national representative organizations of speleologists in any Member Country have decided to give the authorization for voting in the UIS General Assembly to another person, it is necessary to inform the Secretary General of the UIS by letter/email before the opening of the first session of the General Assembly (July 23rd, 2017). RIGHT OF VOTESNotice: According to the UIS Statutes, Member Countries that have not paid their fees for more than three (3) years at the date of a General Assembly meeting have no right to vote. Member Countries that have not paid their annual fees for more than five (5) consecutive years, without an accepted reason, lose their membership to the UIS. Member Countries are invited if necessary to contact the Treasurer as soon as possible in questions concerning the payment. The amounts of annual contributions by categories of Member Countries are published regularly in the UIS Bulletin (provided on the UIS website: www.uis-speleo.org). Each Member Country has only one vote at the UIS General Assembly. The right to vote is given to the official Delegate or to his/her substitute. If the two persons are absent, it is necessary in accordance with the UIS statutes and Internal Regulations for the Member Country to appoint a Voting Delegate by letter/email to be received to the Secretary General before the beginning of the General Assembly. Yet, preferably, this letter/email should be submitted to UIS Secretary General, earlier before July 1st, 2017.NEW MEMBERSRequests for new membership and/or old-returning membership are possible before the opening of the International Congress of Speleology by letter/email to the Secretary General of the UIS. Any request is only deemed acceptable, if it meets the set membership requirements according to the UIS Statutes and Internal Regulations. Requests for new membership and/or old-returning membership are to be accepted by the Voting Delegates of the Member Countries during the General Assembly. New members have to nominate immediately the official Delegates and participate also on further votes and elections.PROPOSALS FOR THE NEXT CONGRESSApplications for organizing for the upcoming 18th International Congress of Speleology to be held in 2021, are presented to the UIS Bureau no later than July 1st, 2016. The candidate Member Countries have the possibility to give a short summary concerning the outline of the upcoming Congress, the region(s) foreseen for the main events and the possible excursions during the first session of the General Assembly on the 23rd of July, 2017. During the Congress, Voting Delegates are invited to further discuss the proposals with the By Fadi H. NADER (Lebanon)UIS Secretary Generalfadi.firstname.lastname@example.org
Page 5/ 74 other participants from their countries as well as representatives of the candidate Member Country (for 2021, the official remaining candidate is FRANCE). If necessary, a meeting room for this discussion will be reserved by the General Assembly, a decision is made by vote. The organizing Member Country of the upcoming 18th International Congress of Speleology to be held in 2021, will be decide by vote of Member Countries at the second session of the UIS General Assembly (29th of July, 2017).COMMISSION, WORKING GROUPS, AND COMMITTEESPresidents of Commissions, Committees and Working Groups are invited to send activity-reports concerning the previous four years (since the 16th ICS, Brno, Czech Republic, 2013) and the intentions for the forth-coming four-years-period to the Vice President of Administration, preferably before June 1st, 2017. It is foreseen to publish all received reports, in due time, in a special number of the UIS Bulletin before the 17th International Congress of Speleology and to distribute this number to the participants of the General Assembly of the UIS in Sydney, Australia. Meeting and sessions of all Commissions, Committees and Working Groups are foreseen during the Congress.INTERNATIONAL UNION OF SPELEOLOGYFIRST SESSION 1. Official opening of the General Assembly A moment of silence for speleologists who died since the last (16th) congress 2. Ascertainment of the number of Voting Delegates 3. Salutations and thanks 4. Approval of Minutes of the previous UIS General Assembly from Brno (2013) 5. Reports concerning the activities of the UIS Bureau (President, Secretary and Treasurer), Commissions, Working Groups and Committees 6. Election of two auditors 7. Election of a Committee for voting procedures at this General Assembly 8. Presentation of candidate countries to organize the 18th International Congress of Speleology (2021) 9. Presentation and voting of new Member Countries and Old-returning Member Countries of the UIS 10. Presentation of proposals and motions 11. Introduction and voting of the new UIS Statutes and Internal Regulations 12. Introduction of the UIS PrizesSECOND SESSION 13. Report concerning the future activity of Commissions, Working Groups and Committees, and confirmation of Presidents by the Assembly General 14. Information concerning speleological events between the International Congresses of Speleology 15. Report of the Advisory Committee concerning the proposals, motions and decisions 16. Report of budget auditors of past-UIS Bureau 17. Election of country organizing the 18th International Congress of Speleology (2021) 18. Elections for the period 2017-2021 of the UIS President of the UIS Vice-President of Administration of the UIS Vice-President of Operations of the UIS General Secretary of the UIS Treasurer? (pending approval of amended UIS Statutes) of other members of the UIS Bureau 19. Statement of the new UIS President 20. Any other business and information 21. Thanks and closure of the General Assembly (passing on the UIS Flag)
Page 6/ 74 The business of the UIS is determined by the General Assembly and conducted by the Bureau. Since the beginning of the UIS, changes have been made policies: the Statutes and Internal Regulations. These changes have improved the functioning of the UIS and recently it became clear that after many years, major review and revision of these documents were needed. Some reasons were legal, others to address new technologies and needs, and others to update This issue of the UIS Bulletin is not about exciting speleological news. Instead it focuses on the important business of improving our guiding documents so the UIS can be stronger and more productive at supporting speleology for many years to come. In July 2017 in Sydney, Australia, the UIS General Assembly will meet to vote on approving these proposed revised and new documents. It is crucial that the Delegates of the Member Countries review all of this material carefully. If you have any questions or suggestions, please send them fadi.nader@ gmail.com) no later than 15 April 2017 so the Bureau will have time to answer your questions and consider your suggestions. Any changes from the documents as printed in this Bulletin will be discussed during the General Assembly. There will not be enough time to discuss all of the changes presented in this Bulletin so any changes presented here which receive no comments by 15 April 2017 will be considered accepted bly) and that no discussion of those changes will be needed. Below is a summary of the major changes in the existing documents and purposes of the new documents. In many modern documents, changes are tracked and shown in detail. That is not done here. Hundreds of small changes have been made to: tween all of the documents; and more easily usable structure. The magnitude of those changes alone would tand if all of the changes were shown. Also, none of these changes affect the meaning or policies of the documents, which is why they not shown or discus sed further. If you try to compare these documents with earlier versions, remember the article and section numbers may be different because so much informa tion has moved and been updated. The full UIS Bureau has spent many hours carefully preparing and considering these documents. We feel that the UIS Delegates and other members of the UIS will be best able to understand them as proposed forms. Below we provide summaries of the major changes in the revised documents and the purposes of the new documents. We believe these documents are a major and necessary improvement for the UIS and hope you agree. Thank you for carefully reading and considering this material.THE GUIDING POLICIES OF THE UIS:By UIS Bureau STATUTES OF THE INTERNATI ONAL UNI ON OF SPELEOLOGY (UIS)The Statutes are the legal document under which the UIS is organized and registered in Slovenia. As such, they were reviewed and approved by a Slove nian lawyer to assure they comply with Slovene law and obligations. The Statutes are designed to provide general information for most topics and refer to the Internal Regulations for details. The major changes are: 1) Preamble. Slovenian law requires the addition of a Preamble, which has been written and added by our Slovenian lawyer. 2) Article 1. This short article is legally necessa-
Page 7/ 74 INTERNAL REGULATIONS OF THE UISThis is the most important document for the daily business of the UIS. It provides the details and procedures for actions and activities. Some sections were overly long and removed to create their own documents that are defined in the Internal Regulations. This was done and approved by the General Assembly in 2009 for the Instructions and General Recommendations for Organizers of International Congresses of Speleology, which have not been revised further and are not included here. Because the Statutes link to the Internal Regulations, and they in turn link to other documents, all are legal and impor tant documents of the UIS. 1) Article 1. This was modified and part of it moved to the Statutes to meet legal requirements. 2) Article 3. During the last General Assembly meeting in 2013, Delegates and Bureau members discovered some inconsistencies and lack on informa tion on some aspects of holding General Assembly meetings. Those problems are now revolved. 3) Article 3(3). All information on voting during the General Assembly is now described in one new document, Voting Procedures and Guidelines for the UIS General Assembly. See the summary for this document below. 4) Article 4(2)(d). The Treasurers job is defined as a new officer position. Most of the job responsibilities are moved from the Secretary Treasurers position. One new important ability was added, which authorizes the Treasurer to spend small amounts of money to conduct necessary UIS business without asking the Bureau. This is a common business practi ce. It should not be necessary for the Treasurer to ask permission to buy stamps, office supplies, and other minor good and services. 5) Article 4(2)(f). All organizations write procedures to add members, but also to remove them. The Bureau realized that the UIS has no procedure to remove Bureau members, Delegates, Member Countries, etc., if serious problems occur and removal is necessary. We hope such actions will never be needed, but we have written this and other sections below to address these problems if they ever occur. This section describes the serious actions that would ry to define the document. 3) Article 2. This list of short items was moved from the Internal Regulations because it is legally needed to define key aspects of the UIS. 4) Article 5(a). Following the recommenda tions of our auditors, better business methods, and the practice we have been using for several years, the financial responsibilities of the UIS are removed from the Secretary General and a new officer, Treasurer, is established to conduct that work. 5) Article 5(a). Most bureaus and boards recognize an Executive Committee made up of the officers of the organization. The purpose of the Executive Committee is to conduct and approve business that does not require discussion by the full Bureau. The Executive Committee greatly improves the efficiency and speed at which the organization conducts business. The UIS Bureau has functioned informally under the direction of an Executive Committee for the past seven years and has seen the benefit of improved planning and communication. This is made formal now in the Statutes and is fully defined in the Internal Regulations. 6) Article 5(d). Election of the Bureau was poorly defined and the method needed improvement. This section provides the basic structure for Bureau elections, which are defined in greater detail in the Internal Regulations. 7) Article 5(f). The purpose of Bureau members as representing the good of speleology for all Member Countries, not their individual countries, has been understood but never stated in the UIS documents. This important principle is now added. 8) Article 6. Because the UIS is established in Slovenia, it is necessary to establish an official UIS Representative to Slovenia to conduct certain business. While this person is likely to be from Slovenia most of the time, that is not required and this article is written so someone from another country can be appointed if needed. 9) Article 8(b) and (c) and Article 9. The purpose and organization of Departments, Commis sions, Working Groups, and Committees has changed from how they were defined in previous years. These articles were changed to reflect how they now func tion in the UIS and to remove some other confusing information. 10) Article 8(e). The means by which the UIS is funded has been updated and significantly expanded with the assistance of the UIS lawyer. The UIS cannot currently sell materials or provide services for income under Slovene law. The addition of this information will make such sales and services legal for the UIS when the proposed revised Statutes are approved by the General Assembly. At such a time, the Statutes will be officially translated into Slovenian for registration in Slovenia, although the official version for discussion and future revision will be in English. Click here to access the document on page 10
Page 8/ 74 justify removal of a Bureau member, and the process for replacing that member. 6) Article 4(3). This new section describes the Executive Committee, when it meets, and its authority. Like most professional organizations, the Executive Committee is authorized to approve spending money for UIS needs when the amount exceeds that which can be spent by the Treasurer. The amount is limited; above that, approval of the full Bureau is needed. Like with the Treasurer, financial decisions sometimes must be made quickly and do not justify the time and effort to get approval of the full Bureau. The UIS has often been criticized for not acting or working fast enough, especially in our modern electronic world. This change will help fix this problem by using standard, professional, financial decision -making methods. 7) Article 7(2)(f). One common problem the UIS has faced is that the General Assembly votes to accept new Member Countries but some of those countries do not pay their dues. This section requi res that countries applying to become members must pay their dues when they apply for membership. If they are not accepted, the dues will be immediately refunded. 8) Article 7(2)(second paragraph). One national organization represents each Member County of the UIS. Some countries have more than one national organization and most of them develop ways to cooperate in representing their country. However, some countries have problems and have asked the UIS Bureau to decide which organization will represent the country. For many years, the UIS policy has been to not get involved in internal national problems. This is now made clear in this article. Careful procedures are established that require national organizations to cooperate in order to have a Delegate in the General Assembly. 9) Article 7(3). In recent years, there has been confusion about Member Country categories. The original criteria for the categories no longer exist and clear, easy-to-understand criteria are needed. These have been developed and are based on the number of members in the national organizations representing their countries. The Bureau examined the number of members in each member country and found a problem. A few countries have very large numbers of speleologists in their organizations and thus, as a percentage, pay much less per member than countries with few members. Therefore, the categories are now proposed as defined by the number of members in the organizations, with a fourth member category added for countries with the highest number of members. The fees for the original three categories remained the same at 50, 200, and 300 Euros, and the new category for countries with the most speleologists in their organizations was proposed at 400 Euros during the Bureaus initial discussion. This created much more fair and equal fees for all countries. Afterward, the Bureau reviewed the finances of the UIS found this change did not provide enough funds to make the UIS financially secure and better able to help its members. We reviewed the fees and found they have not changed (except for a small adjustment of dollars to Euros in 2009) since before 1994! Yet costs have risen considerably over the past 23 years. To adjust for this, the new fees are proposed at 20% above the fee structure described in the previous paragraph: 60, 240, 360, and 480 Euros. Whenever fees are increased, people ask, What am I getting for this money? Here are some examples: support the programs of its Departments, Commis sions, and Working Groups. in Africa, Asia, and the Middle East to increase skills and safety. rences have received UIS financial support. history. Art Palmers book Cave Geology in Spanish to sup port cave scientists and students in a large and speleologically important part of the world. of the worlds major scientific speleological journals, is now published for free on the Internet. As the UIS continues to grow and create more opportunities with approval of these new documents, it will be able to raise and then spend more money to benefit more speleologists around the world. 10) Article 7(4). As above with Article 4(2) (f), removing Bureau members, this section describes how Member Countries may be removed from the UIS. This would only be for severe problems and we hope would never be needed. They would only be used if other solutions have been exhausted. This section includes the procedure for the removed country to rejoin the UIS. 11) Article 7(5). Similarly, this section describes how a Delegate may be removed and replaced if necessary. 12) Articles 8, 9, and 10. The Bureau realized that there are important non-profit organizations exist that share the goals of the UIS, but the current definitions for UIS Associated and Affiliated Organi zations did not provide a way for those non-profit organizations to formally work with the UIS. Therefore, Article 9 was created for Cooperative Organizations, non-profit organizations that wish to formally work
Page 9/ 74 with the UIS but which do not qualify as Associated or Affiliated Organizations. Articles 8 and 10 were modified to recognize this change, and expanded to describe how Associated and Affiliated Organizations may be removed from the UIS if necessary, and rejoin when appropriate. 13) Article 11. The creation, responsibilities, and deactivation of Departments, Commissions, and Working Groups was made clearer and generally expanded with more information. 14) Article 18. All information on symbolic devices of the UIS are now described in two new documents, the UIS Symbols Flag and Anthem Guide and the Visual Identity Guide. See the summaries for those documents below. on pages ? and ? 15) Article 19. All information on UIS Internet facilities is now described in one new document, the Internet Facility Guidelines. See the summary for this document below. on page 16) Article 20. All information on UIS support for speleological events is now described in one new document, the Speleological Event Support Gui delines. Click here to access the document on page 13V OTING PROCEDURES AND GUIDELINES FOR THE UIS GENERAL ASSEMBLYVoting at the General Assembly meetings has occurred by tradition and individual memories, with relatively few details written. During recent meetings, questions arose about some procedures and there was no clear answer. This new document takes the existing written rules, and updates them by writing previously unwritten traditions and describing procedures for voting electronically, either during the Regular General Assembly meeting, or remotely through the Internet during an Extraordinary General Assembly meeting. Also, Delegates who are present at a Regular General Assembly meeting are limited to serve as proxy for only Delegate who is unable to attend. Click here to access the document on page 25UIS S YMBOLS FLAG AND ANTHEM GUIDESince 2009, an official flag and anthem for the UIS were selected and a fanfare from the creation of the UIS in 1965 was discovered. This completely new document describes these symbolic items, their history, and appropriate use. Click here to access the document on page 26VISUAL IDENTITY GUIDEThis document is almost completely new. It takes the very short description of the UIS logo from the previous Internal Regulations and greatly expands it to describe the logo, its history, appropriate use, and use on letterhead, business cards, seals, envelops, medals, certificates, and T-shirts. Click here to access the document on page 37 INTERNET FA CILITIES GUIDELINESAlmost all of this new document is taken from the previous Internal Regulations. Some of the infor mation has been reorganized, the Website Manager renamed the Social Media Manager, with expanded Almost all of this new document is taken from the previous Internal Regulations. It has been slightly expanded for clarity and to include events that the tasks for the UIS social media, and the addition of a Social Media Editor to review the UIS website and social media for accuracy, clarity, and functionality. Click here to access the document on page 55SPELEOLOGIC AL EVENT SUPPORT GUIDELINESBureau was asked to support, but couldnt because they were outside of the scope of the Internal Regulations. Click here to access the document on page 57
Page 10/ 74 S TATUTES OF INTERNATIONAL UNION OF SPELEOLOGY (UIS) th th th th th with additional modifications proposed by the UIS Bureau for review, comment, and approval by the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) PREAMBLE Slovenia No. 60/5) created during the 4thgress of Speleology in Ljubljana, Yugoslavia, on September 16, 1965, and amended during the session of the General Assembly held on July 23, 2001 in Brasilia DF, Brazil during the 13th nia 64/11).ARTICLE 1: These Statutes Union of Speleology (UIS).ARTICLE 2: Union, or UIS). trg 2, Slovenia. 3. The UIS is a legal subject of Slovene law. 4. The UIS has a logo and other symbolic emblems de. 5. The UIS is governed by its General Assembly. 6. The UIS General Assembly elects the UIS Bureau to conduct the business of the UIS. the UIS Bureau. 8. The UIS can be associated with caving and other 9. The UIS works on a volunteer basis and is open to the public. blishing reports and/or through public media. 11. The UIS can have real or other property, which must be listed as property of the UIS in its inventory. Property of the UIS can be bought or sold through the decision of the UIS Bureau. 13. The UIS can be dissolved by a vote of more than two-thirds of the members of its General Assembly. In the decide to whom the assets, property, and authority of the UIS will belong.ARTICLE 3: PurposeThe purpose of the UIS is the development of reladetail in the .ARTICLE 4: Member Countries). The Member Countries are not reologists in those countries by whatever means they decide, (b) Speleologists of each Member Country nominate, zed to represent their countries and ensure the link between the UIS Bureau and the speleologists of their country, these Statutesgate is not available. bly. Each Member Country can re-nominate the same Dele-
Page 11/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) as the Delegates. Countries wishing to change their Dele(f) Member Countries that have not paid their annual cepted reason, lose their membership to the UIS. If someoARTICLE 5: the Delegates elect by secret ballot a Bureau comprised of a Bureau, and Adjunct Secretaries. The number of Adjunct Secretaries is determined in the (b) Bureau members must be proposed or accepted (c) Bureau members are elected by absolute majority (d) Candidates for the Bureau should be nominated Secretary General, Treasurer, and Adjunct Secretaries. If (e) The President, Vice Presidents, and Adjunct Secre (f) Between Congresses, the Bureau represents the of its Member Countries. Decisions are made by a simple majority vote of all Bureau members present.ARTICLE 6: by a majority vote of the UIS Bureau, either in person or ponsible for the following as they relate to Slovenian law UIS General Assembly and Bureau.ARTICLE 7: (a) The General Assembly of the UIS is the collected Member Countries as represented by their Delegates. It ser (b) The General Assembly meets during each Inter Secretary General deliver their reports. For any decisions by the Assembly, each country has only one vote. The General other designated Bureau member. not less than one third of the Member Countries of the UIS, (d) Member Countries that have not paid their fees for more than three years at the date of a General Assembly nal Congress. If there is no candidate country or no country selected during a Congress, the UIS Bureau will propose new candidates within 6 months and may organize an Ex traordinary General Assembly to select the country that will country, the UIS Bureau will select a new country to host the Congress.
Page 12/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) Departments, Commissions, and Working Groups.ARTICLE 8: (a) The Bureau is accountable to the General AssemInternal and are in accordance with these Statutes. The Statutes do not provide will be followed. (b) The General Assembly is responsible for the establishment of Departments, Commissions, and Working Groups. Membership of Departments, Commissions, and Working Groups is open to all speleologists who wish to dent, who is responsible for the Department, Commission, or Working Group and who reports to the Bureau. Depart missions, and Working Groups, or to suspend them if they German, Italian, Russian, and Spanish. Internal Code of Ethics the UIS or prepared under its supervision, which include i. iii. Publishing of all printed and digitally developed v. Botanical and zoological gardens and nature reser (N.82.300). resources of the UIS, following the guidelines established by the Bureau, and arranges and is responsible for proper an independent auditor hired by the UIS and checked by two auditors during the Regular General Assembly mee Assembly and must belong to countries other than that of the Treasurer.ARTICLE 9: (a) The Departments, Commissions, and Working directed by the Bureau and which are organized to study, missions, and Working Groups is as follows (details on their 1. Departments work on major speleological themes, and research. 2. Commissions generally work within the Depart themes. 3. Working Groups may work within the Commissions pic is of long-term importance to the UIS, in which case the Working Group later becomes a Commission.ARTICLE 10: neral Assembly. The proposal shall be studied by a commit tee established by the Bureau, and it shall be subject to the judgment of the General Assembly. Decisions are made by a simple majority of the General Assembly. of these Statutes, the original text in the English language
Page 13/ 74 ARTICLE 1: The principal purpose of these is to complement the UIS Statutes by establishing the detailed Their intent is to promote fellowship among speleologists and cavers around the world, develop all aspects of speleoARTICLE 2: 1) Statutes; 2) 3) Code of Ethics; 4) ral Assembly; 5) 6) 7) 8) 9) ARTICLE 3: a. Scheduleand the second or closing session occurs on the last day of to report business since the last Congress and introduce bu of new and reinstated Member Countries. The general pur and business that occurred during the week of the Congress voted on include, but are not limited to the approval of new gress and Bureau should be the last topics voted on by the General Assembly, and voted on in that order. Assembly must elect two adjudicators who will count and rify the vote that elects the adjudicators. The adjudicators are recommended by the Bureau and must not be Delegabecause they are familiar with UIS procedures, but this is led by the UIS Bureau or not less than one third of the Mem ber Countries of the UIS between Regular General Assembly Statutes th th th th with additional modifications proposed by the UIS Bureau for approval by the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)INTERNAL REGULATIONS OF THE UIS
Page 14/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) sically convened, they are conducted under the same prothey are convened electronically, they also follow the same general rules except that they follow the rules for electronic The agenda of the Extraordinary General Assembly e-mail, together with the agenda for the analysis and vote, ber Country of the UIS in good standing with the treasury of legate in these ment .ARTICLE 4: UIS Bureau a. The UIS Bureau is responsible for:I. Analyzing, approving, or disapproving new organi IV. Proposing new UIS Honorary Bureau Members, but it is necessary for those candidates to be approved by the General Assembly. Member Country. establish the Congress program. The Bureau will supply a copy of the to Bureau has the right and duty to convene an Extraordinary sibly change the country responsible for the Congress. bers present may discuss UIS business but cannot make any decisions. II. All Bureau decisions can be approved by a simple III. The Bureau may hold discussions, conduct busi ness, and make decisions by e-mail between Bureau me must be copied on the messages. Any Bureau member may Mean Time) by which the Bureau members must respond dent and reported to the Bureau. As with regular Bureau including discussions by e-mail. As much as possible, me by any member of the UIS or any person interested in UIS members of the Bureau and can be called by any Bureau member. A simple majority vote of the Bureau can refer a topossession must be transferred to the Secretary General of the new Bureau.Secretaries. The Bureau also includes invited and honorary represent the UIS. I. is, with the Secretary General, responsible for the
Page 15/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) publicizes the work of the UIS, and generally carries out any V. advises the members of the Bureau and ensures that the work of the Bureau and Secretary General are in UIS correspondence to the Secretary General. of the UIS whenever both the President and the Vice-Pre sidents cannot be present, without the need for a special the minutes or other documents to the Website Manager passes them on to the next Secretary General (these docu ments include principally protocols and agreements, minu VIII. sends a copy of all new documents at the end of Member Countries of the UIS through the website, and by e ral interest which he receives or that he solicits from corresXI. submits a report, at the beginning of each Inter XII. sends copies of all formal correspondence, which is of general interest to the UIS, to the President. or in the case that the President is not able to carry out his III. represent the UIS at all UIS-supported events wheIV. should encourage and regulate the commissions and sub-commissions of the UIS and receive regular reports VI. send copies of all formal correspondence signed by them to the President and Secretary General. I. coordinate and communicate with the Organizing II. coordinate and communicate with the UIS Depart ments, Commissions, Working Groups, and other internal IV. recommend to the Bureau that Organizing Composes of the UIS.
Page 16/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) Media Manager to coordinate and maintain the UIS website and other social media, and communicate with that person Media Editor to review the UIS website and other social media for accuracy, clarity, and ease of use, and to make nicate with that person on a regular basis to insure the Jour VI. regularly review the content of all UIS printed and nate as needed with the President and Secretary General on the President and Secretary General, if the person is not able or willing to perform their assignment or in a manner consistent with UIS goals and standards. I. is authorized to receive, manage and delegate the UIS and must pass these documents on to the successor Tre asurer. These documents include but are not limited to bank III. makes all deposits and issues all payments for the IV. is authorized to make individual payments of up to 500 Euros, or a total of 1,000 Euros total per year, for the VI. contracts for an annual independent audit of all of pport of the UIS, either in their country or in any country of President and Secretary General, keeping them informed of V. will each accept responsibility for at least one proVI. must provide a detailed report to the Bureau on ath, and removal. Bureau members may voluntarily resign two-thirds majority vote of the Bureau. The Bureau has the right to remove any member for any of the following reaII. the member demonstrated repeated malfeasance
Page 17/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) III. the member violated and/or behaved contrary to the UIS Statutes, Code of Ethics and/or other standards of accepted professional behavior. the Bureau by simple majority vote must immediately elect an Invited Adjunct Secretary or by calling an Extraordinary General Assembly to elect an Adjunct Secretary. The Bureau The Bureau, by simple majority vote, may appoint people from member countries not represented on the Bure au to serve as Invited Adjunct Secretaries. These members taries, except they cannot vote. The Bureau will elect Invited reau in the country which maintains the UIS bank account to serve as UIS Treasurer, in the event the General Assembly gress of Speleology, in the event the General Assembly does sary, which are not met by other elected and non-elected Honorary Members of the Bureau (excluding past Presidents) are recommended by the Bureau, based on are appointed by the General Assembly. The Honorary Members have the right to be heard at do not have the right to vote. Honorary Bureau members do not need to be former Bureau members. Past Presidents are normally included as Honorary Members of the Bureau. Honorary Presidents are appointed by the General Assembly. The Honorary Presidents have the right to be hebut they do not have the right to vote. a. should meet at least once before each Bureau me b. can make decisions for the Bureau on minor mat ters as they deem appropriate, but must report their decic. may authorize the Treasurer to make individual payments of up to 2,000 Euros, or a total of 5,000 Euros ARTICLE 5: This UIS gives awards to recognize excellent and/or longstanding service to the UIS and/or speleology in gene ral. The General Assembly gives the UIS Bureau the autho rity to select the people receiving the awards in order to process and the nominees. There are three award categoFellowships are the highest award given by the UIS in or the UIS. The Honorary List acknowledges people who ology and/or the UIS. Nominees for Fellowships or the Honorary List may Bureau will select which people will receive a Fellowship or -
Page 18/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)ring the period since the previous congress. Prizes may be number of prizes, who will receive them, the nature of the ments present at a congress or since the previous congress. at the congresses. More than one prize may be given for a ARTICLE 6: actually belong to the elected Bureau. The members of the 1. are asked by the Bureau to give their opinions 3. are available to advise UIS Departments, Commis 6. can be invited to serve as members of Advisory ARTICLE 7: from this rule, which must be endorsed by the General Asits level of development, can apply to join the UIS. The acral Assembly. sent in paper or digital form to the Secretary General of with that country, which must have a registered address, d. the names and addresses of the Delegates who will f. payment of fees before the General Assembly votes to accept or reinstate a Member Country (if the country is UIS Statutes, Code of Ethics and other standards, and that it and its Delegates represent all people interested in speleand if they are found acceptable the Bureau will recommend them to the General Assembly for approval. wants to represent its country in the UIS, then all such orgawill be represented and who the Delegates will be, and each Statutes, Code of Ethics, and other standards of the UIS, or those of gene rally accepted professional behavior, or which misrepresent the UIS. Once a new Member Country is formally accepted, the Secretary General of the UIS must communicate this fact The Delegates of the Member Country will be sent the UIS The annual fees each Member Country must pay to the Member Country has 2,000 spethe Member Country has at least 1,000 -
Page 19/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) the Member Country has at least 100 the Member Country has less than 100 that represent the country to the UIS. The UIS Bureau will propose the annual fees and list years, the Member Country will lose its membership in the Bureau may reduce or waive the fee of a Member Country between the UIS Treasurer and the Member Countries.A Member Country may be removed from the UIS for Statutes Code of Ethics e. its general conduct does not follow generally accepted professional behavior. generally work with the Member Country to try to resolve country may be removed from the UIS by a vote of the Ge If membership is revoked, the Member Country may vote on behalf of their countries at the General Assembly a. serve as the point-of-contact for speleological in Departments, Commissions, and Working Groups) and the c. ensure the payment of the annual fees of their d. circulate of documents, circulars, and electronic messages sent by the President and/or Secretary General to e. represent the UIS at speleological events in their thout the right to vote. The UIS Bureau has the right to reject a Member a. the Delegate violates and/or behaves contrary to the UIS Statutes, Code of Ethics accepted professional behavior. ARTICLE 8: represent individual speleologists or speleological organizaCode of Ethics of the UIS. Acceptance follows a majority vote by the UIS by the next General Assembly. -
Page 20/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) with the right to be heard, but without the right to vote. vote. The establishment of new Associated Speleological ments of the UIS and the Associated Speleological Organiza2. it violates and/or behaves contrary to the UIS Statutes, Code of Ethics 4. its general conduct does not follow generally accepted professional behavior. reau will generally work with the Associated Speleological with the UIS may be terminated by a vote of the General ARTICLE 9: be sent to the President or the Secretary General of the UIS. Provisional acceptance follows a majority vote by the UIS by the next General Assembly, which has the right to sup Statutes and will be communicated by the Secretary General of the UIS in be heard, but without the right to vote. Members of the UIS be heard, but without the right to vote. the right to non-commercial use of the UIS logo on their do 2. it violates and/or behaves contrary to the UIS Sta tutes, Code of Ethics 4. its general conduct does not follow generally accepted professional behavior. to try and resolve the problem. If the Bureau is not able to may be terminated by a vote of the General Assembly follo ARTICLE 10: and public agencies that support the goals of the UIS. Their pport to the UIS, as well to facilitate partnerships for mutu ces or other major service does not need to pay the annual fee. to the President or the Secretary General of the UIS. Provi-
Page 21/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)sional acceptance follows a majority vote by the UIS Bure the next General Assembly, which has the right to support Statutes and standards of the UIS, as well as to pay the annual fees once without the right to vote. Members of the UIS Bureau have right to vote. right to non-commercial use of the UIS logo on their docu 1. it does not pay its annual fees for more than two 2. it violates and/or behaves contrary to the UIS Sta tutes, Code of Ethics 4. its general conduct does not follow generally accepted professional behavior. threatened for the other above reasons, the UIS Bureau will a vote of the General Assembly following a recommendanates a membership.ARTICLE 11: Departments, Commissions, and Working Groups are dy, Statutes.Any speleologist or group of speleologists interested countries to determine if there is enough interest in the toval as a UIS Department, Commission, or Working Group, at throughout this process for guidance.The President of each Department, Commission, and partment, Commission, and Working Group at each General partment, Commission, and Working Group following each partment, Commission, and Working Group whenever remembers of the UIS Bureau or other people interested in the
Page 22/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) nally with people who are interested in the topics of the DeUIS Website Manager to update the UIS website. Presidents are encouraged to delegate these and veness. Departments, Commissions, and Working Groups generally make decisions on a consensus basis, but if formal votes are deemed necessary, they should be based on one If a Department, Commission, or Working Group has wants the assistance of the UIS Bureau, it should inform the the Secretary General to contact the Member Country to Each Department, Commission, and Working Group is encouraged to develop a website and post it through the to the Departments, Commissions, and Working Groups when funds are available and how to apply for the funds.UIS Departments, Commissions, and Working Groups a. its purpose is complete and no further work is ex c. its purpose is duplicated by another UIS Depart ment, Commission, or Working Group and the members have agreed to join the other group. ARTICLE 12: The publishing, printing and distribution of the UIS Bulletin is conducted under the direction of the UIS Vice-President of Operations. tronic form but with archival paper copies sent to the UIS 1. The Documentation Center of the UIS in La 5. Each President of a UIS Department, Commission, 7. All libraries in the Member Countries registered 8. The UIS Website Manager for inclusion on the UIS 1. The proceedings of all regular or Extraordinary event). ments, Commissions, and Working Groups presented at the Statutes, Code of Ethics any UIS gui delines, and agreements and contracts. 4. Calendar of speleological events scheduled in the formed. 5. Up-to-date list of Member Countries and Associa 6. Up-to-date list of the Delegates of the UIS, with 8. List of UIS membership fees. 1. Announcements of speleological records, e.g. lon gest and deepest caves. 3. Updates to the list of Member Countries and the
Page 23/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) 4. Updates to the list of UIS Delegates. sions, and Working Groups. ARTICLE 13: logy will appoint someone as a Chief Editor responsible for maintaining contact with the UIS Bureau through the UIS ments, Commissions, and Working Groups, but it cannot take their place. the Presidents of Departments, Commissions, or Working Groups to present the result of work and/or studies develoof Speleology, at least one digital copy must be sent to the ARTICLE 14: year. It is produced to facilitate research and the study of Portal. It is available in electronic form from its website, and limited printed back issues are available as supplies last. Speleological Abstracts is the responsibility of the President of the Bibliography Commission of the UIS, who Speleological Abstracts is regularly updated electronically. Special collaborators are invited from each Member Country, as well as the assistance provided by the UIS Delegates. cal Abstracts.ARTICLE 15: and the University of South Florida (USF) as part of the signize, manage, and generally make available data on caves, karst or related resources. The agreement further states The role of the UIS is community of cave and karst researchers, managers, and explorers. The UIS will link its website and cave and karst The UIS will appoint a member of the Bureau to serve
Page 24/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)ARTICLE 16: around the world. Proceedings of the ICS, papers produced by the Departments, Commissions, and Working groups, etc. the UIS, by means of a special agreement approved by the Center of the UIS can nominate a Librarian, who will be responsible for the maintenance of contacts with the UIS Burechives. The Librarian is responsible for sending an up-to-date change occurs.ARTICLE 17: search, ZRS SAZU, Postojna, Slovenia. The UIS Archive collects all paper and electronic do Bureau, its members, commissions and working groups, and The UIS Archive collects all materials obtained by li brary exchange with other bodies. UIS without respect to the address of the publisher. The resto the UIS Archive in Postojna. All elected members of the UIS Bureau will deliver all are not delivered to their successors. Honorary members of the UIS Bureau will deliver all the UIS Bureau to the UIS Archive every 2-3 years. Presidents of UIS Commissions and Working Groups will deliver all paper and electronic materials dealing with term as President, if not delivered to their successors. The UIS Archive is managed by a member of the UIS Bureau charged by the UIS Bureau. The manager should au member, past President, or Honorary Member and must of the Archive. The charged member is responsible for the The UIS Bureau can establish regional archives of the ve in Postojna.ARTICLE 18: by the and the Visual ARTICLE 19: In. ARTICLE 20: The ICSs are conducted once every four years and or ganized by a Member Country whose proposal is analyzed of the UIS. They are regulated by the .ARTICLE 21: The policies governing UIS support for speleological the UIS ARTICLE 22: will be made by the Bureau, and must be presented at the next Re to the General Assembly.
Page 25/ 74 VOTING PROCEDURES AND GUIDELINES FOR THE UIS GENERAL ASSEMBLYARTICLE 1: vided in the UIS .ARTICLE 2: When the General Assembly physically meets for a ments. The cards are typically sheets of paper or cardstock. One of the following two methods should be used when the rent colors that represent those words. When a vote is called, the Delegates raise the one card that represents their vote. b. One card is given to the Delegates and it has the UIS logo, VOTE, or some other word or symbol printed so it cannot be duplicated by non-Delegates. The vote is called vote raise their cards.reinstated Member Countries, and any other vote the Bureau or General Assembly believes the individual votes of the Delegates should be secret. For each vote, every Delegate mes invalid and will not be counted in the vote. If the ballot rked for Yes, No, and Abstain. red, and a format that is easily understood and used by the Delegates.ARTICLE 3: electronically convened, the following procedure is used for The agenda of the Extraordinary General Assembly e-mail, together with the agenda for the analysis and vote, ber Country of the UIS in good standing with the treasury of traordinary General Assembly. Proxy votes are not accepted because the Delegates of every Member Country have the riod of 15 days the majority of the Delegates have not voted, again, together with the agenda to be voted, as a second days following the second e-mail summons. delegates to assure transparency, accuracy, and honesty in Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)
Page 26/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) on each issue brought forward for a vote. Delegates who do not vote or vote outside the established period will be tes in response to both summonses, the second vote will be tary General will report the results of the vote as counted The results will be de termined by a simple majority of received valid votes. In case The Secretary General will implement the results of be sent to the UIS Bureau and all UIS Delegates. The results and posted within 30 days on the UIS Website. ARTICLE 4: from their country, or a Delegate from another country, to the proxy Delegate. The nominated proxy Delegate is not person can be a proxy for no more than one country during UIS SYMBOLS FLAG AND ANTHEM GUIDE Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)
Page 27/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)
Page 28/ 74 Th is d oc um en t de sc ri be s th e fl ag a nd t he a nt he m of t he U IS a nd t he ir pr op er u sa ge T og et he r wi th t he l og o t he y co mp os e th e th ree main symb ol s of t he U IS Fo r in fo rmatio n on t he l og o an d its co rrec t us e, see t he Visu al I de nt it y Guid e of t he U IS Th e fo ll ow in g pa ge s ho ld t he sto ry b eh in d th e cr eation o f th e UI S Fl ag an d An th em, some o f th eir ch arac teristic s, as we ll as in w hi ch o cca si on s th ese symbols sh ou ld b e pr esen t. Fo unde d in 1965, i n Po st oj na Y ug os la vi a (n ow S lo ve ni a) t he U IS is a no npr of it, n on -g ov er nm en tal wo rld w id e sp eleolo gi ca l or ga ni zati on t ha t pr om ot es t he d ev elop me nt o f in terac ti on s be tw ee n ac ad emic a nd te ch ni ca l sp eleolo gi sts of a w id e ran ge o f na ti on alities to d ev elop a nd co or di na te i nt er na ti on al s pe le ol og y in all o f it s sc ie nt ific, tech ni ca l, cu lt ur al, a nd eco no mi c as pe ct s. Th e ac ron ym UI S sta nd s fo r t he U ni on I nt er na ti on ale de S p l ol og ie, i n th e orig in al F ren ch Alt ho ugh th e na me may be w ritte n di ff eren tly in o th er la ngua ge s, t he o rig in al a cr on ym is main tain ed At p resen t, t he U IS h as a bo ut 60 memb er n atio ns fr om fiv e co nt in en ts an d is o pe n to all n atio na l asso ci atio ns o r f ed eratio ns Si nc e 20 J ul y 2002, t he U IS h as h ad its o ffic es at: Ti tovt rg 2, 6230 Po st oj na S LO VENI A Th e sp ac e is g en erou sly pr ov id ed b y th e Slov en ia n Go ve r nm en t vi a th e In stit ut e of Karst R esear ch o f th e Slov en ian Acad emy of Ar ts a nd Sc ie nc es. T he U IS Arch iv es are lo ca te d in t he se o ffic es More in fo rmation a bo ut U IS can b e fo und at : www.uis-speleo.orgProposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)
Page 29/ 74 Fo ll ow in g th e trad itio n of o th er i ns titu ti on s, t he U IS ha s ad op te d va riou s symb ol s to rep rese nt it, w he th er on its p ubli ca ti on s an d of fici al d oc um en ts o r at t he ev en ts it co nduc ts a nd s uppo rt s. Th ese symbols are: r ff nnt b f ff ff r f f f r f fr f r f f f f f f f f b r r r r r r r r f b r f f ff f f r f f f f r b r r f f f r f r f f f f ff f r f b f nn f r f f r f f f f r f r f f f f r f f r f f f f r f f ffr b f r f f r r f f r f ff r f f f ff fr r f b f r b tb f fr f f r r f f b r f nn f Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)
Page 30/ 74 Th e UI S fl ag w as p ublic ally pr esen te d an d raised f or t he fi rst time at th e op en in g ce remo ny o f th e in fro nt 15 IC S, th of t he D iete rt Aud it or iu m at S ch rein er U ni v ersity K er rv ille, Te xas, U S A, at aro und 08:00 am o n Ju ly 19, 200 9 (u pp er ph ot o) Th is fla g no w re pr esen ts ev er yo ne w ho h as a pa ssio n fo r ex pl or in g an d pr ot ec ti ng cav es a nd stu dy in g, ka rst. Ju st b ef ore th e end of t he U IS Gen eral Assembly th e Pr esid en t of t he O rg an iz in g Co mmittee of t he 1 5 IC S, thGeor ge V EN I (U SA ) p asse d th e UI S Fl ag t o Zd en k C ha irma n of t he 1 6 IC S, thwh ic h wa s th en h oi sted d ur in g th e op en in g ce remo ny in 2013 i n Br no C ze ch R ep ublic T hi s trad itio n (l ow er p ho to ) of p assi ng t he fla g to t he o rg an iz ers of t he n ex t IC S a nd its raisin g an d lo we ri ng at th e op en in g an d cl os in g of eac h IC S is no w re pe ated ev er y fo ur years. Betw ee n co ng resses, th e UI S fl ag is st ored in a sp ec ial bl ue can v as st or ag e ba g ma de b y SHREWSBU RY Af ter ea ch I CS w he re t he fla g is flo wn th e of fici al p in o f th at I CS b e atta ch ed t o th e ba g to mar k th e fl ag 's sh ou ld trav els. Th e fl ag h as sin ce b ee n re pr od uc ed in a de sk -t op a nd ot he r sizes wh en it is n ee de d fo r ot he r pu rp os es Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)
Page 31/ 74 rf n t b t b b t b r t n t b n n b t tt b br n t t t b t t b t b tt t b t b r n n t r br b t t t t b r n b t t b r b r t b t t n rf t t b t t b t n b n t b t rf n r n t b r b t b t b t b t bt b t b n n t b t t b n t Th e Sp irit o f Ad ve nt ur e, c om po se d in 2014 a nd sco re d fo r symp ho ny o rc he stra, po rt rays t he excitemen t an d aw ein sp irin g si gh ts t ha t are a pa rt o f ex pl or in g unde rg ro und wo rl ds Ha vi ng cav ed f or o ve r 30 years, an d ha vi ng co mp os ed sym ph on ic m us ic f or e ve n l on ge r, I h av e been in sp ired b y wo nd er fu l, u ni qu e, a nd irreplac eable wo rk s of na tu re f ou nd in ca ve s as well as th e ma ny cav ers wh om I ha ve s ha re d th ese ad ve nt ur es a nd exp erie nc es wit h. Th is s ho rt sym ph on ic fan tasy h as led t o a mu ch lar ge r wo rk my Symp ho ny N 2, w hi ch I h op e to h av e pe rf or me d on e da y. I de di ca te T he S pi rit of Adv en tu re to th e ma ny cav ers wh o ha ve g on e wa y be yo nd w ha t I ha ve d on e in my ca vi ng ca reer an d wh o ha ve p us he d th e limits of exp l or atio n as we ll as co ns er va ti on f or t he se p ri ce less na tu ral resou rc es Pe te F in e Tu cs on Ari zo na U SA 201 5 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)
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Page 37/ 74 VISUAL IDENTITY GUIDE Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)
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Page 55/ 74 ARTICLE 1: Service (DNS). ARTICLE 2: ARTICLE 3: All of the following are administrators of the UIS Ina. Technical design and management of the Internet e. Assures effective security arrangements for the facilities. sary, for example, by the use of open-source and commonly g. Provides technical advice to the Bureau and other by the Addresses Manager. k. Sets up website access for Commission Presidents and others who will be uploading their own material on to a. Prepares and loads website content in accordance b. Uploads website pages received from the UIS Calendar Editor and the Addresses Manager, although these uploads may be delegated directly to the Calendar and Address Managers if preferred by the Social Media Manager. c. Manages, but does not load, the web pages of Commission Presidents others who will be uploading their own material on to the website. d. Establishes, maintains, and monitors other UIS social media Internet sites as directed by the Vice President of members. cial media.a. Regularly reviews the UIS website and social media for spelling, grammar, correct use of language), and ease of use. logical events. Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)INTERNET FACILITIES GUIDELINES
Page 56/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) d. Designs, maintains, and improves as needed the e. Loads or supplies updated calendar pages to the website, as coordinated with the Social Media Manager.a. Publicizes the procedures for address updates for UIS Bureau member and Member Country Delegates. c. Operates the address database. d. Loads or supplies updated address and related web pages to the website, as coordinated with the Social Media Manager. tage labels. f. Updates e-mail addresses in any closed listservers (e-mail lists) used by the Bureau. which they have volunteered. work themselves or arranging for assistance. less delegated to others. ARTICLE 4: Website The policy and con of the website is carried out by the Social Media Manager. d. establish a directory structure that allows for the the various peoc. at least one page for each Department, Commission, f. names of members of the UIS Bureau, Depart g. up-to-date list of the Delegates, Member Countries, ses of Speleology, all past UIS Bureaus, past and present ver n. other items of speleological interest.The UIS website can provide space for the websites of c. prepare the web pages before sending them to the d. follow the Bureau and UIS website policies when g. do not use the website for any commercial purpose
Page 57/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)ARTICLE 5: E-mail listservers can be set up to facilitate discus maintained by its own Listserver Manager. The listserver and topics must be directly related to the purpose of the UIS group responsible for it. ARTICLE 6: addresses such as email@example.com to be autotained by the Technical Manager.ARTICLE 7: DatabasesWeb-based databases can be used to facilitate speARTICLE 1: or cultural development of speleology, whether of a gene rable for all such events, as this should increase their status. UIS support may include, but is not limited to use of the UIS ted by UIS, the means of applying for UIS support, and the ARTICLE 2: and publish the proceedings of the event. They may include and/or post-congress excursions. Congresses may be fur visitors from other countries can be involved. In larger coun part of the country may also be organized. These congresses are regulated in part by their own standards whi le following the UIS guidelines in go beyond the boundaries of a single country either in relaProposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)SPELEOLOGICAL EVENTS SUPPORT GUIDELINES
Page 58/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017) and publish the proceedings of the event. They may include and/or post-symposium excursions. and/or samples, and produce new data (e.g. maps, photobe organized according the UIS Code of Ethics They may involve technical visits. ology and the goals of the UIS.ARTICLE 3: For the UIS to provide formal support for an event, the proposal must b The letter must be signed by the president of the organizing committee of the event and the relevant Delegate(s) of the UIS. a. For events organized by a country which is member of the UIS, the proposal should bear the signature of the Delegate of that country. b. For events organized by more than one country, the proposal should bear the signature of the Delegate of at least one of the countries involved. Member Countries, the proposal must include a copy of country is a Member Country), local caving club(s), or recluded. In principle, the UIS does not support events organi zed by countries which are not members. the countries involved. the proposed event is in agreement with the Statutes, Inter and Code of Ethics of the UIS. the UIS President or Secretary General, although they can be sent indirectly through any member of the Bureau.ARTICLE 4: All events which have the formal support of the UIS
Page 59/ 74 Proposed for adoption to the General Assembly of the 17th International Congress of Speleology (Sydney, Australia, 2017)appropriate to the level of sponsorship and in accordance Press releases, circulars, websites, or any other kind of publicity for the event should state that the event is sup ported by the UIS.At the opening session of the event, a UIS representathe opening ceremony is being held should also be given material as available.edings, minutes, reports, results, etc.), the formal support there should be space for the comments from the UIS, whi These comments would explain the relevance and impor UIS, when stands are installed for exhibits and/or sales, the event organizers should provide exhibit space for use by the the organizers of the event with the UIS President and Seat the stand of the UIS during the event. The UIS will provide UIS, depending on the importance of the event, it is recommended that the organizers of the event facilitate the preARTICLE 5: If the event has a surplus of funds at its conclusion, the event organizers are asked to consider making a dona would be appreciated by the UIS and recognized in UIS pu blicity. ARTICLE 6: of support or furnishing reasons for denying support. Bureau Member responsible for answering will consult with the UIS Delegate(s) of the country or countries involved if analyzed and answered directly by the Bureau Member who received it. The Bureau member will forward a copy of tary General for review before sending the response to the the response, all Bureau members will receive a copy of all relevant correspondence and a vote will be taken. The Buas directed by the Bureau. If an event is supported, the UIS member about the dates of the event so that it can be inclu cal events and other UIS social media. be forwarded directly to the UIS President or Secretary Ge the UIS Bureau, and the Delegates of the countries involved. and other UIS social media.
Page 60/ 74 APPLICATION FORM FOR UIS BUREAU CANDIDATES The UIS Bureau has created this form to improve the election of future Bureau members. This form is designed so candidates for the Bureau can provide information about themselves and what they would do for the UIS if elected. sit to download and complete the form, and then submit it by the deadline listed. INSTRUCTIONSThanks for opting to be a candidate for the next UIS Bureau period (2017-202). We at the UIS value your interest and commitment. In order to get the most precise information Submit by Email. UIS Bureau CandidateAPPLICATION FORM FOR 2017-2021Full Name Telephone Number EMail Nationality Country of Residence Speleological organization you belong to ***FOR OFFICIAL USE ONLY***Received by Date TimeInsert your Photo Please, orient your camera VERTICALLYUnion Internationale de Splologie
Page 61/ 74 MINUTESUIS BUREAU MEETINGAugust 18-19, 2016 Dalesbridge, United KingdomBy Fadi H. NADER (Secretary General) firstname.lastname@example.orgAttendance Andrew James EAVIS Julia JAMES 1) Opening comments of the UIS President/ Approval of the Agenda ing to Yorkshire. He thanked Nadja Zupan Hajna for the success of the 50th Anniversary of the UIS (last year, 2015). coinciding with the European congress of speleology. Then, Fadi Nader presented the Agenda of the 2016 Bubers.SESSION 1 2) Approval of Minutes from the 2015 Bureau Meeting (Postojna, Slovenia) were approved by consensus. 3) Review of Decisions and Action Items of previous UIS Bureau Meeting (2015) transferred to the 2016 list. of the 17th ICS (Australia, 23 to 29 July, 2017), and Spanish version of the book Cave Geology of Art Palmer, as well ported on the 2016 list. The work on the UIS statutes and 4) UIS Relationships with Regional Organization and Countries (F. Nader) Ged Campion, president of the European FederaPresident of FSE, providing further links between the two issues concerning member countries and delegates.
Page 62/ 74 Efrain Mercado (President of FEALC and UIS Vice the Caribbean. He informed the Bureau that the upcoming FE ALC congress will take place in Colombia in 2018, and The FEALC and FSE Presidents signed the coop th November, 2015). The Union will be registered in Indo nesia and is led by Eko HARYONO (President, Indonisia), Zhang YUAN HAI (Vice-President, China) and Satoshi GOTO (Secretary, Japan). It appears that some member countries of the should be done to integrate these countries in the UIS. Fadi Nader shared documents sent by the Balassociated to the FEALC, FSE and AUS. to ing almost all of Spain. Prior discussions with the repreThe UIS Bureau agreed to accept the representathat according to the UIS Statutes, the delegates of the UIS represent all cavers and speleologists of their mem
Page 63/ 74 Fadi Nader summarized the history of commuPakistan was approved as a member country of the UIS at the General Assembly of the 14th to save Pakistan the expense of paying 8 years of fees and Assembly can be maintained. The Bureau will be happy to re-present Pakistan as a returning member country to the upcoming General Assembly in Sydney, Australia, 2017, are met. new caves and to do cave research and caving. He also previous UIS General Assemblies. and prepare for the upcoming General Assembly, hoping Secretary General, Fadi Nader, on the behalf of the Pakith reau would welcome any further idea proposed by Arjan to increase the income of the Union. Only, in the eventuality of stable, and sustainable yearly income exceed proposal in-the-making by France as a candidate to organize the 18th ICS in Lyon, France. He showed the map of the proposed congress
Page 64/ 74 France is at this moment the only candidate for the 18th and to be ready to present their bid at the upcoming 17th ICS in Australia in 2017. cado, Fadi Nader, and George Veni were invited by the of Lyon) to visit the city and some of the possible caves and karst areas where excursions could take place. They Fadi Nader reiterated that one major purpose of the visit was to boost the French colleagues to have to ask the French government to make the proposal to maintained with Fadi Nader. Fadi Nader briefed the Bureau about the news concerning the Cyprus Cave Project, stressing on the in general and the European cavers and speleologists in within the framework of this project. 5) UNESCO International Year for Caves and Karst (K.S. Woo) to and during the 50th Anniversary of the UIS last year in Postojna, which consists of proposing to UNESCO, and to caves and karst, coinciding with the 18th ICS. The proposal has to be made formally by at least one UNESCO state member. Then it has to be included in the November 2017 UNESCO General Assembly. Nadja Zupan Hajna informed the Bureau that Slovenia has since Slovenia had accepted to support this project, its 2016, in Paris. Fadi Nader summarized to get UNESCO to vote 2) approval of governments and referring the of UNESCO in November 2017. Once the proposal is included on the agenda of the UNESCO General Assembly, the UIS (together with CO in Paris to promote the project among the UNESCO seek for support from countries outside Europe, since for Lebanon are European. 6) News and Updates of the UIS Commissions (G. Veni) (Donald McFar Symposium, The Netherlands, September 2015. Planning has begun for the March 2017 Hypogea conference in Cappadocia, Turkey. Two work shops taught at EuroSpeleo.
Page 65/ 74 Working on Speleological Abstracts. ported. No Train (Marcel Meyssonnier (Valter Maggi Itania in May 2016. Sev (Alex ander Klimchouk Ukraine) in April 2016 in Carlsbad, New Mexico, USA. (Stein-Erik Several acNo (Aaron Organized 17th Symposium on Vulcanospe leology in February 2016 in Hawaii, USA. 7) Communication & Data The UIS Bureau discussed several issues related The UIS Bureau would like to specially thank Fadi Nader and Jasmina Rijavec take care of the Facebook Group of UIS, under the management of Efrain Mercado. Since 2013, the UIS General Assembly has had pecially for having Extraordinary General Assemblies if needed. Efrain Mercado had managed an electronic form or by emails. Postojna. It has been agreed that Pavel Bosak and Nadja archiving of Bureau and general UIS data at the UIS of The Bureau members unanimously thanked Nivaldo Colzato for the excellent work he has achieved in A common understanding was expressed that coming ICS General Assembly sessions and related precongress documents. Nivaldo Colzato presented the document he pre reau found no further comments to make and accepted the document. Nivaldo Colzato also presented his document needs further reviewing.
Page 66/ 74 8) Review of modified UIS Statutes Slovenia (together with Nadja Zupan Hajna) in order to Besides, the same document was also revised by Fadi Nader and George Veni, and discussed with Efrain Mer As such, the statutes were read carefully and made almost ready to include in the upcoming UIS Bul It is the wish of the UIS Bureau to seek comments of the upcoming General Assembly in Sydney, on the 23rd of July, 2017. 9) Review of modified UIS Internal regulations 10) Procedure for applying for election to the UIS Bureau Efrain Mercado, Jean-Pierre Bartholeyns, and Nivaldo Colzato showed an electronic form that they pre UIS Bureau. dature of the applicants. 11) Pre-General Assembly document Fadi Nader went through the pre-General Assem bly document, which reminds delegates about their role at the General Assembly and introduces a preliminary agenda. Together with the Bureau members, the docu ments was updated and prepared. It will be included in SESSION 2 Attendance Andrew James EAVIS Julia JAMES
Page 67/ 74 12) Review of Finances (Nadja ZUPAN HAJNA) Nadja Zupan Hajna presented a comprehensive USD Sub-Account Euro Sub-Account The Bureau members thanked Nadja Zupan Hajna for the careful keeping of the UIS accounts. Nadja Zupan Hajna showed a list of the member dues to the UIS. The Bureau members discussed each member country separately and decided to prepare two 3 years (and may not be able to vote at the upcoming General Assembly) and those that failed paying dues for 5 years and may have their membership stopped. The Bureau members made a list of the upcoming ex th ICS General Assembly). Hence, the forecasted expenses (not exclusive) Following on the discussion reported above with Arjan Van Waardenburg (Speleo Nederland), on enhanc fact that since at least 1994 UIS fees did not change (ex cept for the change from US Dollars to Euros), while speleology has been developing in many countries, the Bureau revised the Member Country categories and yearly voted on at the next General Assembly in Sydney (2017). accounts are not needed since the US Dollars and EuroThe next elected Bureau will decide on further 13) Fund-raising and projects financial support to add a third category whereby the funding party leaves the decision to UIS Bureau to what end (caving or nonity has been added. Such funding categories will be published on the and was distributed at this EuroSpeleo Congress.
Page 68/ 74 should be sought and for that reason the UIS should give something in return. The Bureau members discussed this spectus) needs to be prepared toward this end. ness of the UIS with respect to sponsorship, and since with the next General Assembly the UIS fees will likely increase, the UIS Bureau members agreed to change the posed Category C member countries (i.e. proposed 240 Euros). support the UIS with larger amounts of money if they can. In order to demonstrate UIS support for cavers and speleologists around the world, and since the UIS Treasurer has the needed surplus in terms of budget, fore the next UIS General Assembly. Each project will be the winning projects will be based on transparent judging 14) ICS 2017 John Cugley, informed the UIS Bureau about th ICS in Australia (2017). He went through the 2nd Circular and informed group discussion followed with respect to visas and general costs. In order to help cavers and speleologists to at tend the congress in Australia, the UIS Bureau agreed to ask the organizers of the 17th ICS to remit part of the 5% that the UIS Bureau will give to cavers and speleologists 15) Speleological events since the last Bureau meeting There was consensus that reports on past events 15-19 July 2015 (Eldorado, Sao Paulo, Brazil), st 1013 September 2015 (Hellevoetsluis, The Netherlands), 16-20 September (Czech Republic), 5-9 October 2015 (Rochester, Minnesota, USA),
Page 69/ 74 and George Veni co-chaired it. It is the longest-running problems in karst. 6-8 Novem 15 to tended. es is already planning several cave and karst sessions and January 2016 (Abu Dhabi, United Arab Emirates), 27-30 January 2016 (San Juan, Puerto Rico), 11-14 April 2016, (Carlsbad, New Mexico, USA), Speleogenesis Commission. 21 to 27 June from 17 to 23 July 2016 (Hpaan, Myan, 18-22 July 2016 (Ely, Nevada, August 16) Future speleology events until July 2017 that UIS should consider attending 5-7 September 2016 (Neuchtel, Switzerland), 16-18 25-29 September 2016 (Montpellier, France), 25-28 September 2016 (Denver, Colorado, USA), George Veni 23 to 25 November 12-16 December 2016, (San Francisco, California, USA), 3 August abstract deadline, 6-10 March 2017 (Cappado cia, Turkey), www.hypogea2017.com mid, 13-18 June, 2017 (Ouro Preto, Brazil), Nivaldo Colzato, Jose Ayrton Labegalini, 19-23 June 2017 (Rio Rancho, 23-26 June 2017 (God 23-30 July 2017 (Sydney, New South Wales, Australia), 17) Venue and Date of the 2017 UIS Bureau Meeting: The UIS Bureau members will have their next th ICS in Sydney (Australia). The meet
Page 70/ 74 i. 20th ii. 21st iii. 22ndstiv. 29thnd 18) Other business: Julia James discussed with the Bureau about group discussions about the two subjects and further feedback. 20) Closing Statements ing at around 17h00, and thanked everybody for their again Andy Eavis and the organizers of the 5th EuroSpeleo UIS
Page 71/ 74 Efran MERCADO Nivaldo COLZATOzil); Giovanni BADINO (AdNadja ZUPAN HAJNA Mladen GARASIC Fadi NADER Jean Pierre BARTHOLEYNS John CUGLEY George VENI ChrisPhoto by Jos Ayrton LABEGALINI (UIS Past President) (Republic of Korea) Efran Mercado George VENI (USA) Fadi NADER (France) Gioanni BADINO (Italy) Jean-Pierre BARTHOLEYNS John CUGLEY (Australia) Mladen GARASIC Nadja ZUPAN HAJNA (Slovenia) Nivaldo COLZATO (Czech Republic)UIS BUREAU 2013/2017 Arrigo A. CIGNA (Italy) 1973-1981 Adolfo ERASO ROMERO (Spain) 1981-1986 Derek C. FORD (Canada) 1986-1989 Paolo FORTI (Italy) 1993-1997 Julia Mary JAMES (Australia) 1997-2001 2001-2005 Andrew EAVIS (United Kingdom) 2005-2013
Page 72/ 74 Austria Japan Serbia UPDATE your status now!UNION INTERNATIONALE DE SPLOLOGIETitov trg 2, 6230 Postona, Sloveniawww.uis-speleo.org CONTACT UIS email@example.com address. PAYMENT VIA UIS WEBSITENow the payment of the annual fees can be done directly via UIS Web Page through PayPal service.
Page 73/ 74 ANNUAL CONTRIBUTIONS The UIS General Assembly at the 15th ICS decided to change the annual contributions of the UIS member-countries to Euro cur rency, while keeping the same rates as those since 1994. The annual contributions will be as follows, starting from January 2010: Category A 300 Euros Category B 200 Euros Category C 50 Euros Each UIS member country has the free choice of the category in accordance with its own financial possibilities and with the number of speleologists or speleological societies/ associations/ federations/ clubs/ institutions. United Arab Emirates By: Nadja ZUPAN HAJNA, UIS Treasurer/UIS Adjunct Secretary (Slovenia) firstname.lastname@example.orgFINANCEANNUAL CONTRIBUTIONS The UIS Bureau authorized to reduce or to remit the contributions, if the UIS member-country makes a respectively written demand. If the UIS Bureau requires, the UIS member country has to give reasons for the difficulties of a payment. The authorization of the UIS Bureau to reduce or remit the contributions confirms that the impossibility of a payment by actual political problems or difficulties will not be an argument to exclude any member country from the international collaboration within the structure of the UIS. Account name Bank (name and address) Account No. SWIFT Code: Accepted Currencies: USD (United States Dollars) EUR (Euros)UIS BANK ACCOUNT STATE OF UIS BANK ACCOUNT ON JULY 31, 2016
Page 74/ 74 UIS Bulletin, nor its editors are responsible for: clear and consistent manner and obvious errors are corrected if found. We appreciate your understanding. Efran MERCADO Editor in Chiefemercado@caribe.netNivaldo COLZATO Graphics and Layout Editor BULLETIN EDITORS DISCLOSURE Union Internationale de Splologie